The release notes below cover new features, enhancements, and fixes. The latest version (Jem 31.1.0) will be available in your Jemini production environment after 30 August 2024.
If you need assistance with updating any features mentioned in our release notes, our support team is available for consultation:
Learn more about Multiple Employments in Knowledge Jems.
The new Multiple Employments feature addresses the challenge of managing employees who work in multiple roles or have multiple employment contracts within an organisation
Multiple Employments allows for various scenarios, such as:
An employee who’s employed under two or more employment contracts with differing pay-related information.
An employee who’s employed under one employment contract, but they work in multiple roles within the organisation.
For HR and Payroll Managers:
You can manage multiple employments in the Employment Manager, found in the employees application. Before you begin, activate the Employment Manager by enabling the ‘Employee Employment’ permission setting in the relevant Security Profiles (reach out to a Jemini consultant for help if needed).
To open the Employment Manager,go to PEOPLE > EMPLOYEES > ‘Select an employee’ > Action (the button not the bubble) > Manage employments.
The Employment Manager is where you can manage multiple employment records
The employment records are date effective, which means you can create and track various stages of employment: current, forecasted, or historical.
Select Add a new employment to create additional employments.
Select the Pencil Iconon the existing employments to edit them.
Within each employment record, you can manage Employment Streams
An Employment Stream refers to a distinct employment record within an organisation. It’s like a separate channel that holds details specific to a particular role or contract for an employee. For example, if an employee works in two different roles, each role would have its own employment stream with relevant information. Managers can switch between these streams to manage different roles efficiently.
Select the Pencil Icon to edit the Employment Stream records.
Each Employment Stream record becomes a new employee card in the Employees application
Any employee who has multiple employments will have multiple employee cards in the Employees application, indicated by the ‘ID card’ icon on the right of the cards. These cards represent different Employment Streams and contain details for each position connected to the employee. Select the relevant card for the position you’re managing—each card can be identified by their unique POSITION names. The employee’s occupancy, relevant payroll-related details, and other elements of the employee’s journey can be managed for each employment in the relevant cards.
For employees:
If you have multiple employments, switch between Employment Streams using the ‘J’ menu in the top right-hand corner. The highlighted Employment Stream will allow you to access all details related to that specific employment.
Depending on how your employer has set up your multiple employments, your pay for each employment will be paid separately or they’ll be consolidated
If you expect to receive separate payments for each of your roles, you’ll receive a payslip for each payment. If you expect to receive one payment, you’ll still receive a payslip for each role, but your net pay will be consolidated. Switch between Employment Streams to view and download the payslip for each of your employments.
(JEM-18631)
Multiple Employment Leave:
Each employment has its own unique leave plan, allowing you to assign different plans to each employment. You can easily identify the employment associated with the leave events by checking the position title displayed alongside the employee’s name.
If an employee has multiple employments, they’ll need to apply for leave in each of their employment streams, taking their work patterns into consideration.
If a manager has multiple employments and has with different employees reporting to them in each role, they’ll need to switch between their employment streams to manage leave requests in Team Leave and the Leave Calendar.
(JEM-21419, JEM-21421)
Multiple Employment Lifecycles:
Each employment has its own Aspirations, Performance, and Upskilling Lifecycle, allowing you to assign different groups to each employment. You can easily identify the employment associated with each Lifecycle by checking the position title displayed alongside the employee’s name.
(JEM-21419, JEM-21421)
Multiple Employment Reports:
We’re steadily updating the reports to display Multiple Employments and Employment Streams information as needed. Given the extensive nature of these updates, we’re making progress across all reports systematically. Here’s what’s ready for you so far:
The Pay Transaction Paginated report now has three extra columns to aid in identifying the pay details for each employment: ‘Employment Name’, ‘Employment Payroll’, and ‘Employment Stream Position Title’.
The Employee Costings report now has three extra columns to aid in identifying the costings for each employment: ‘Employment Name’, ‘Employment Stream’, and ‘Employment Stream Position Title’.
The followingreports now have an extra column, ‘Position Title’, to aid in identifying each employment:
Employee Pay Costing
Employee GL Costing
Leave Transaction
Leave Transaction Paginated
The following reports now include two new columns, ‘Employment Name’ and ‘Employment Stream’, at the end to aid in identifying each employment:
Employee Details
Employee Org Hierarchy
Occupancy Details
Occupancy As At Date
The Direct Credit Check report now has three extra columns after ‘First Name’ to aid in identifying each employment: ‘Employment Name’, ‘Employment Stream’, and ‘Position Title’.
The Employee Pay Details report now includes new ‘Employment Name’ and ‘Employment Stream’ columns at the end, plus a separate ‘Pay Rate Pay Level’ column between ‘Classification Pay Level’ and ‘Rate Code Name’.
We’ve reformatted the Emp Pay Calculation Paginated report to replicate the Pay Mode bubble in Jemini. We’ve also included the ‘Employment Name’ and ‘Position Title’ (Employment Stream) in the report to display groupings by Multiple Employments.
Tip for those not using the Multiple Employments feature
In some of the updated reports, you’ll notice every employee has an ‘Initial employment’ listed as their Employment Name and ‘Initial employment stream’ as their Employment Stream. These terms are just placeholders indicating the primary employment and can be ignored.
Upskilling Course Compliance Feature
(This feature was included with Version Jem 30.4.0, released 4 May 2024)
Track critical Upskilling courses by assigning due dates and tags to them
If you have Upskilling courses that are mandatory for certification compliance or similar, you can now assign due dates and tags to keep track of their status.
Due dates and tags can be set at curriculum or course level. There are multiple ways to do this in the employee’s Upskilling Tasks View:
In the employee’s Curriculum Catalogue:
Select the new Assignment Icon in the top right corner of a curriculum card to open the Assign Curriculum panel. Here you can enter the due date. You can also set curriculum tags. Alternatively, you can SET INDIVIDUAL COURSE DUE DATES AND TAGS to Yes or No. When set to Yes, assign due dates and course tags to each course that’s attached to the curriculum, as shown in the screenshot below. When you select the Green Tick Button, the curriculum will add itself to the employee.
In the employee’s Course Catalogue: Select the new Assignment Icon in the top right corner of the course card to open the Assign Course panel. After assigning the course to a curriculum, you can enter the due date. You can also set course tags. (NOTE: If the due dates and tags are set on the assigned curriculum for that course, you’ll need to edit the curriculum instead). When you select the Green Tick Button, the curriculum will add itself to the employee.
For curricula that have already been assigned to an employee: Edit the curriculum by selecting theEdit icon on the curriculum header. In the curriculum’s editing panel, you can assign a due date and tags for the whole curriculum or set individual course due dates and tags.
For courses that have already been assigned to an employee: Select the course card to open the Employee Upskilling Course panel. Scroll down to the new Assignment section to edit the due date and tags. However, if the due dates and tags are set on the curriculum for that course, you’ll need to edit the curriculum instead.
Due dates and tags can be applied using Group Connections
There are two main approaches depending on whether you want to set due dates and tags at the curriculum level (applying to all courses) or course level (applying to individual courses). These curricula and courses can be connected to groups of employees through their organisation component or to individual employees.
When an Upskilling course that has a due date is assigned to an employee, you can easily determine when the course is due in their Upskilling Tasks view. The course card will show the Due Date. If it’s overdue, the border will turn red, and the Completion status will display ‘Overdue’.
(JEM-20390 - JEM-20400)
The ‘Course Completion Summary’ report now contains course due date and course tag information to help you track employee upskilling statuses
We’ve added a Employee Course Tag(s) column to the ‘Employee & Course Details for In Progress and Not Started Courses’ and ‘Employee & Course Details’ tables.
We’ve added a Course Due Date column to the ‘Employee & Course Details’ table.
We’ve introduced these filters on all tabs:
Course Tag Label
Employee Course Tag
Course Due Date
You can also check for overdue statuses using the Completion Status filter in the ‘Employee Summary In Progress & Not Started’ and ‘Employee & Course Details’ tabs.
(JEM-19926)
Back Pay Feature
(This feature was included with Version Jem 30.2.0, released 9 February 2024)
Employees can now receive back pay when you update their Pay Rate record
Back pay is money owed to employees for past work that wasn’t paid accurately at the time. When you update a Pay Rate record with a START DATE before the latest processed pay cycle, Jemini will recognise that the employee might be owed back pay. New settings will appear to allow you to set the back pay dates. Depending on the dates you enter, the employee will be paid with the next regular pay cycle or through an ad hoc pay cycle.
Review back pay transactions in Pay Mode
You can review the back pay transactions in Pay Mode. The Salary Rate (or Hourly Rate) and Leave will have a separate back pay transaction line. Back pay that's calculated for all other transactions, such as KiwiSaver and ESCT, will be a combined value.
(JEM-12320)
New Reports
(These are the new reports that have been introduced after Version Jem 30 was released on 3 November 2023)
Note for system administrators: To give users access to these reports, you must add them to the users’ Security Profiles. Learn how in How to give users access to new reports.
Quarterly Statistics Paginated
This report provides a summary and detailed information on Full Time Employees (FTE), Total Pay, Total Hours, Total Filled Jobs, Average Weekly Paid Hours, Average Weekly Earnings, and Average Hourly Earnings within selected payroll dates. It aligns with the requirements of Stats NZ for their Quarterly Employment Survey.
This report displays pay data for pay periods summarised at a cost centre level. Along with current pay period details, it also pulls in data for pay periods ending in the last five weeks.
This report displays pay data at an employee and cost centre level, and shows the amounts per transaction. Along with current pay period details, it also pulls in data for pay periods ending in the last five weeks.
This report provides insights into the configuration of leave plans in Jemini, offering a detailed breakdown of each plan. It has a similar setup to the ‘Pay Transaction Configuration’ report.
Report location: This report can be found in both People > Reporting and System > Reporting.
When processing a pay cycle, the IRD buttons ‘View employment information file' and ’Send employment information file' are now active only when the pay cycle status is ‘Paid’
Previously, these buttons were available throughout the entire pay cycle. We’ve updated them so that they can now be selected only when the information in those files is needed.
(JEM-20866)
Business Reports Enhancement
The ‘Position Est Vs Occupancy FTE’ report in the ‘Position Establishments & Occupancies’ tab now features an ‘ExternalID’ column at the end of the report
(JEM-21361)
Onboarding Enhancement
The new application setting, ‘Display future employees to their respective managers in onboarding view’, allows you to toggle the visibility of future employees in the Onboarding view for managers
When the setting is enabled, managers can see employees who haven't started yet. When it's disabled, those future employees won't be visible (this is the default setting).
TIP: If you’re having issues with Onboarding view loading time, and future employees don't need to be visible to managers, disabling this setting can significantly cut down loading times.
(JEM-20780)
Direct Credit File Processing Enhancement
Jemini will only display an error during direct credit file processing if an employee has no bank account details and the payment amount isn’t zero
If the amount is zero, no error will appear. You'll just need to acknowledge a warning, as the amount won’t be included in the file.
(JEM-21400)
Leave Enhancement
If an employee requests leave using dates outside existing pay periods, a warning will now prompt them to adjust the request
Currently, future pay periods extend up to five years from the current date. If a request exceeds this, a message will notify the employee: “Your leave request includes dates outside Jemini's current range. We can process leave up to [Last Pay Period End Date]. Please adjust your request.”
(JEM-20989)
People and Business Reports Enhancement
We’ve renamed and added new columns to the ‘Employee Details’, ‘Occupancy As At Date’, ‘Occupancy Details’, and ‘Position Chart for Visio*’ reports to allow for Level 2 and Level 3 Organisation Components
Renamed columns:
‘Org Structure Component’ is now ‘L0 Org Structure Component’
‘Org Structure Component Type’ is now ‘L0 Organisation Type’
‘Parent Org Structure Component’ is now ‘L1 Org Structure Component’
New columns:
Org Structure Name
L1 Organisation Type
L2 Org Structure Component
L2 Organisation Type
L3 Org Structure Component
L3 Organisation Type
(JEM-21294)
Security Profile - Permissions Enhancement
To aid in permission tree navigation, we’ve added a '+' next to ‘Employees application’ to show that there's a dropdown list
(JEM-13094)
What’s fixed?
Jemini now correctly handles Pay Rates for employees starting partway through a Pay Period, especially those with a Pay Level on their Pay Rate (JEM-21386)
Other features and enhancements
The below features and improvements will be included with the latest release if they haven’t been updated already.
Version: Jem 30.5.0 - 21 June 2024
What’s new in Pay?
Payroll Transaction Configuration Enhancements
You can now link credit and debit costing codes directly to an applicability, enabling the General Ledger (GL) to automatically capture these codes
When adding an Applicability to a Payroll Transaction, simply select either the CREDIT COST CODE or the DEBIT COST CODE to apply the relevant codes to the transaction.
(JEM-12752)
We’ve enhanced Payroll Transactions to identify redundancy and other KiwiSaver exempt transactions
When setting up a payroll transaction that should not include KiwiSaver, such as redundancy, you can now select the ‘KiwiSaver Exempt’ accumulator within the Payroll Transaction Applicability. This update ensures more accurate payroll deductions and follows IRD guidelines.
(JEM-20508)
Pay Mode Enhancements
A warning will appear when adding a pay transaction for a fully terminated and paid employee
The warning will ask you to acknowledge that the transaction may not calculate correctly, as the employee is terminated on that date. This is because certain transactions rely on employee details as at the transaction date, which may no longer apply due to termination and could potentially lead to calculation errors.
(JEM-20597)
What’s new in People?
People Reporting Enhancements
The ‘Occupancy Details’ report (in the ‘Employee Current Occupancy Details’ tab) and the ‘Employee Details’ report now include these columns
Position Org Structure Name
L0 Position Org Structure Component Type
L0 Position Org Structure Component
L1 Position Org Structure Component Type
L1 Position Org Structure Component
L2 Position Org Structure Component Type
L2 Position Org Structure Component
L3 Position Org Structure Component Type
L3 Position Org Structure Component
(JEM-20880)
What’s new in Business?
Position Establishment Enhancements
You can now add costing types to Position Establishments
This enhancement means the process of maintaining records is simplified, reducing the risk of gaps in GL files and ensuring accurate costings.
When you add or update a Position Establishment in the Position Chart, a new expandable section called COSTING TYPE will allow you to add costings.
(JEM-20496)
What’s new in System?
Application Setting Enhancements
You can now enable or disable all Onboarding email notifications
A new setting in Application Settings called ‘Email Notification - Onboarding’ allows you to manage email updates sent during the onboarding process. Enable notifications so that employees can stay informed or disable them to minimise email clutter.
(JEM-20762)
You can now control whether employee leave balance and employee leave liability extracts process overnight or only when necessary
Two new settings in Application Settings called ‘Leave Balance Extract’ and ‘Leave Liability Extract’ allow you to enable the extracts to run overnight or disable them altogether, reducing resource usage. These extracts can still be manually triggered through Team Leave, regardless of the application settings.
(JEM-20747)
What’s fixed?
Here’s what we’ve fixed since the last release
In the ‘Employee Pay Rates’ and ‘Employee Pay Details’ reports, the ‘FTE’ (Full-Time Equivalent) fields now display up to eight decimal places, allowing for greater accuracy when reporting on FTE salaries (JEM-20761)
You can now edit User Profiles without encountering unnecessary error messages (JEM-20891)
In custom email notifications, the date format and full name format are now in more user friendly formats. ‘Year-Month-Day’ is now ‘Day-Month-Year’ and ‘Lastname, Firstname (Preferred name)’ is now ‘Firstname (Preferred name) Lastname’ (JEM-20734)
Version: Jem 30.4.3 - 24 June 2024
What’s fixed?
Here’s what we’ve fixed since the last release
We’ve resolved an issue that caused some accumulator values to save as zero in Pay Mode and the employee information file. With this patch release, you can trust that accumulator values will be accurate (JEM-20727)
Version: Jem 30.4.0 - 17 May 2024
What’s new in Pay?
New Pay report
New report: Quarterly Statistics Paginated
This report provides a summary and detailed information on Full Time Employees (FTE), Total Pay, Total Hours, Total Filled Jobs, Average Weekly Paid Hours, Average Weekly Earnings, and Average Hourly Earnings within selected payroll dates. It aligns with the requirements of Stats NZ for their Quarterly Employment Survey.
For this report to function as expected, adjust each Transaction Applicability you want to view in the report by changing their ‘STAT REPORT SETTING’ to ‘Commission & Bonuses’, ‘Ordinary Time’, or ‘Overtime.’ By default, the setting is configured as ‘Do not include in stat report’.
To use the report, select one or more payrolls and choose the desired timeframe, then select ‘View report’.
The ‘Pay Variance’ report now includes a filter for future pay cycles
If you prepare payruns in advance and post-date the payment dates, this filter allows you to verify the accuracy of future payments.
(JEM-20626)
Pay Cycle enhancement
We’ve removed the ‘Calculate required only’ and ‘Recalculate required only’ buttons on the Pay Cycle processing view to simplify your experience and enhance efficiency
Since introducing the ‘Calculate required only’ and ‘Recalculate required only’ buttons, we’ve made significant performance enhancements. As a result, this functionality became unnecessary. The ‘Calculate all employees’ and ‘Recalculate all employees’ buttons now efficiently handle pay cycle processing.
(JEM-20733)
What’s new in People?
New feature: Upskilling course compliance
Track critical Upskilling courses by assigning due dates to them
If you have Upskilling courses that are mandatory for certification compliance or similar, you can now assign due dates to keep track of their status.
Due dates can be set at curriculum or course level. There are multiple ways to do this in the employee’s Upskilling Tasks View:
In the employee’s Curriculum Catalogue:
Select the new Assignment Icon in the top right corner of a curriculum or card to open the ASSIGN CURRICULUM panel. Here you can enter the DUE DATE. You can also set curriculum tags. Alternatively, you can SET INDIVIDUAL COURSE DUE DATES AND TAGS to Yes or No. When set to Yes, you can assign due dates and course tags to each course that’s attached to the curriculum, as shown in the screenshot below. When you select the Green Tick Button, the curriculum will add itself to the employee.
In the employee’s Course Catalogue: Select the new Assignment Icon in the top right corner of the course card to open the ASSIGN COURSE panel. After assigning the course to a curriculum, you can enter the DUE DATE. You can also set course tags. (NOTE: If the due dates and tags are set on the assigned curriculum for that course, you’ll need to edit the curriculum instead). When you select the Green Tick Button, the curriculum will add itself to the employee.
For curricula that have already been assigned to an employee: Edit the curriculum by selecting theEdit icon on the curriculum header. In the curriculum’s editing panel, you can assign a DUE DATE for the whole curriculum or SET INDIVIDUAL COURSE DUE DATES AND TAGS.
For courses that have already been assigned to an employee: Select the course card to open the EMPLOYEE UPSKILLING COURSE panel. Scroll down to the new Assignment section to edit the DUE DATE. However, if the due dates and tags are set on the curriculum for that course, you’ll need to edit the curriculum instead.
When an Upskilling course that has a due date is assigned to an employee, you can easily determine when the course is due in their Upskilling Tasks view. The course card will show the DUE DATE. If it’s overdue, the border will turn red, and the COMPLETION status will display ‘Overdue’.
(JEM-20390 - JEM-20400)
The ‘Course Completion Summary’ report now contains course due date and course tag information to help you track employee upskilling statuses
We’ve added a Employee Course Tag(s) column to the ‘Employee & Course Details for In Progress and Not Started Courses’ and ‘Employee & Course Details’ tables.
We’ve added a Course Due Date column to the ‘Employee & Course Details’ table.
We’ve introduced these filters on all tabs:
Course Tag Label
Employee Course Tag
Course Due Date
You can also check for overdue statuses using the Completion Status filter in the ‘Employee Summary In Progress & Not Started’ and ‘Employee & Course Details’ tabs.
(JEM-19926)
What’s new in System?
New System report
New report: IRD Processing Status
This report provides the accurate IRD processing status for the employment information file in each pay cycle. Occasionally, the IRD submission status displayed in Jemini may not reflect the true submission status, so use this report to view the actual status.
The ‘Sub-Duration in Years’ field in Leave Plans now only accepts up to a two-digit number. Previously, it allowed five-digit numbers, which caused an issue in the Leave Balance report. This recent change ensures that both scheduled and ad hoc Leave Balance reports can be run successfully (JEM-20463)
When an employee tries to request leave, Jemini will check for future bookings and display a warning or error message if it would exceed their remaining balance (JEM-19018)
If you change the location of a transaction after it’s attached to the employee, the employee’s Pay Mode will now display an error message indicating that the transaction’s applicability no longer exists (JEM-19563)
When you save a User Profile, it will retain the 'All employees and all payrolls' filter setting when changed to 'Yes', as expected (JEM-20028)
When you update a Pay Rate record, Jemini will now retain some settings from the previous record as a default, so you don’t need to set them again (JEM-20171)
The Full-Time Equivalent (FTE) numbers in the Occupancy and Pay Rate panels now have up to eight decimal places, allowing for greater accuracy when reporting on FTE (JEM-20239)
In Onboarding, reminders for overdue tasks assigned to a Position Establishment are now consolidated into a single email, rather than being sent individually for each task in the step (JEM-20308)
Employees and managers that are assigned tasks connected to historical Onboarding start dates will now receive email notifications as expected (JEM-20310)
Jemini now ensures Occupancy record start and end dates are aligned, rather than allowing duplicate records (JEM-20416)
Microsoft has resolved the styling issue on Power BI report filters, and we’ve restored the filters to their usual appearance (JEM-20605)
Version: Jem 30.3.0 - 5 April 2024
What’s new in Pay?
New Pay report and enhancements
New report: Employee Backpay Paginated
In conjunction with the new Back Pay feature introduced in Version Jem 30.2, we’ve created a new report called ‘Employee Backpay Paginated’. This report provides a detailed overview of all back pay calculations processed in each pay cycle. When you open the report, you’ll have the flexibility to customise the following parameters:
Payroll
Occupancy Organisation Component
Employee Number
Backpay Start Date
Once you’ve chosen the parameters and selected View report, the report will display details for each back pay transaction, including:
To make it easier to report back pay, we’ve added an ‘Is Backpay’ column to a number of reports
The updated reports are:
Deduction Extract
Direct Credit Check
Leave Transaction Paginated
Leave Transaction
Pay Transaction
Pay Trans Summary Paginated
Pay Calculation Summary
Employee Pay Calculation
(JEM-20176)
What’s new in People?
Essentials and occupancy enhancements
You can now select ‘Contractor’ as an Employment Status when adding an employee’s Essentials or updating their Occupancy record
(JEM-18156)
Enhanced People reports
We’ve enhanced the ‘Employee Pay Rates’ and ‘Employee Pay Details’ reports to accommodate employees with a Pay Rate Type set as ‘Pay Level’
In both reports we:
Added a new column called Pay Level.
Adjusted the report calculations for Annual Salary(fte), Annualised Salary, and Hourly Rate to account for the ‘Pay Level’ Pay Rate Type.
Reordered columns to display more relevant information at the beginning of the table.
(JEM-20228)
You can now filter and analyse the ‘Employee Demographics’ report’s data across multiple Organisation Structure Component' levels
In the Filters section, we’ve added L0 to L7 Org Structure Components filters.
(JEM-19959)
The ‘Employee Org Hierarchy’ report now includes columns for L0 to L7 Organisation Types
(JEM-20324)
What’s new in Business?
Enhanced Business report
The ‘Position Chart for Visio*’ report now includes a ‘Manager Occupancy Status’ column
The new column accommodates for scenarios that can affect Visio imports, for example, managers with multiple occupancy statuses.
(JEM-20076)
What’s new in System?
Enhanced System report
The ‘User Status*’ report has a new ‘Security Profile Summary’ tab, providing you with a convenient way to identify who’s been assigned to specific security profiles
This new tab shows a summary of each security profile, giving the number of employees assigned to each profile. It also shows a list of individual employees and their corresponding security profile names. You have the flexibility to sort the information by Security Profile Name, Employee Number, or Employee Name, and apply filters to narrow down the list.
(JEM-12829)
What else is new?
Your Jemini enhancements
New Zealand employees can now enter their own IRD number and tax code through Your Jemini
To make their onboarding process smoother, employees can now add their own IRD number and tax code in their Tax Details bubble. Jemini automatically hides other tax-related information from employees, which still need to be added by managers or system administrators. Once the Tax Details record is saved, the information will become read-only for the employee.
To enable this feature, adjust the Permissions settings for employees in System > Security Profiles.
(JEM-17214)
What’s fixed?
Here's what we've fixed since the last release:
In the Turnover Analysis* report, we improved clarity by converting the pie charts for ‘% Turnover by Generation’ and ‘% Turnover by Gender’ into a bar graph. This change eliminates confusion and allows for easier comparisons across different categories (JEM-20165)
The Pay Transactions import now works for employees whose occupancy end date is in the past (JEM-20108)
Back Pay transactions will display correctly in Pay Mode, and the status won’t show as ‘Calculated with Errors’ when there are none (JEM-20071)
The hours worked for salary transactions are no longer affected by the total hours of a leave transaction included in Back Pay (JEM-20195)
Correct values are now reflected in the PAYE transactions when ad hoc Back Pay is applied (JEM-20211)
‘Accrual on termination transaction’ transactions are once again calculating as expected (JEM-20002, JEM-20027)
In the ‘Pay Transaction Paginated’ report, if a paycycle description includes a four-digit code, the entire code will be visible, including the fourth digit (JEM-20176)
When the ‘Iwi Region and Iwi’ application setting in System is set to ‘No’, Iwi options won’t be visible in the Demographics bubble, as expected (JEM-20116)
You can once again successfully reverse the termination of an employee without encountering any errors (JEM-20286)
The ‘Team Performance Insights’ table now displays properly aligned rows, even if the job level text is long. Also, if you don’t want to show job levels, you can choose ‘No’ for ‘Display occupancy job level’ in the application settings (JEM-19658)
In Team Performance, a line manager can once again open a Performance card for their direct reports without seeing an error (JEM-20172)
The ‘Employee Demographics’ report once again refreshes every 24 hours and shows correct data (JEM-20235)
The ‘Leave Liability’ report can once again run for all current and future terminated employees (JEM-20282)
Version: Jem 30.2.4 - 27 Feb 2024
What's fixed?
Here's what we've fixed since the last release
The PAYE transactions and Net Pay for employees with a ‘Withholding Tax (WT)’ tax code once again calculate the correct amount (JEM-20184, JEM-20186)
Other features, enhancements and fixes
The below features, enhancements and fixes will be included with the next release if they haven’t been updated already.
Version: Jem 30.2.0 - 23 Feb 2024
What’s new in Pay?
New Back Pay feature!
Employees can now receive back pay when you update their Pay Rate record
Back pay is money owed to employees for past work that wasn’t paid accurately at the time. When you update a Pay Rate record with a START DATE before the latest processed pay cycle, Jemini will recognise that the employee might be owed back pay. New settings will appear to allow you to set the back pay dates. Depending on the dates you enter, the employee will be paid with the next regular pay cycle or through an ad hoc pay cycle.
You can review the back pay transactions in Pay Mode. The Salary Rate (or Hourly Rate) and Leave will have a separate back pay transaction line. Back pay that's calculated for all other transactions, such as KiwiSaver and ESCT, will be a combined value.
To learn more about the Back Pay feature, refer to Intro to Back Pay.
(JEM-12320)
Payroll Transaction Configuration enhancement
You can now indicate that a voluntary after-tax transactions applicability isn’t applicable when gross and net earnings are 0
When adding a new applicability to a voluntary after-tax transaction in Payroll Transaction Configuration, you’ll find a new toggle called ONLY DEDUCT WHEN PAID. When this toggle is set to Yes, the system will ignore this applicability to avoid negative net pay and third parties deductions being paid when an employee hasn’t contributed to their voluntary deductions.
(JEM-18516)
Pay Cycle enhancements
We’ve enhanced the loading speed of Pay Cycle details
The Pay Cycle details will now load faster once you open a Pay Cycle card.
(JEM-11830)
We’ve enhanced the processing speed of Pay Cycle calculations, which you can now track
When you calculate a Pay Cycle, the CALCULATION SPEED will appear in the Pay Cycle Summary view, giving you a better insight into the pay processing speed.
(JEM-11831, JEM-19655)
When you add leave through a third-party app that’s integrated with Jemini, and you’re part way through processing a Pay Cycle, Jemini will automatically recalculate those employees
This update removes the need to manually recalculate the pay cycle using the RECALCULATE REQUIRED ONLY button to include the leave transactions, preventing the issue of 0-value leave payment transactions in Pay Mode.
(JEM-19706)
You can now hide the ‘Create payslip data extract’ button in Pay Cycles
If you find that you don’t require payslip data extracts during pay cycle processing, you now have the option to hide the 'Create Payslip Data Extract' button. To do so, go to System > Application Settings, choose Payslip, and then select ‘Display Create payslip data extract button’ to open the Application Setting panel. The default setting will be ‘No’. Change VALUE to ‘Yes’ to make it visible or ‘No’ to keep it hidden.
(JEM-19544)
New and enhanced reports in Pay
New report: Cost Centre Pay
This report displays pay data for pay periods summarised at a cost centre level. Along with current pay period details, it also pulls in data for pay periods ending in the last five weeks.
There are two tabs:
Cost Centre Pay Summary – Shows the total pay data amounts.
Cost Centre Pay Detail – Shows the pay data details for each transaction.
This report refreshes every 24 hours. To fetch live data, we recommend using the paginated versions of the report: 'CostCentreGLSummary Paginated' or 'CostCentre GLDetail Paginated'.
Filter by: Is Standard Pay Cycle Run?, Is Current Pay Cycle Run?, Payroll, Legal Entity, Pay Cycle, L1-L4 Cost Centre Code, and L1-L4 Cost Centre Name.
This report displays pay data at an employee and cost centre level, and shows the amounts per transaction. Along with current pay period details, it also pulls in data for pay periods ending in the last five weeks. Refreshes every 24 hours. To fetch live data, we recommend using the paginated version of the report 'Employee Costing Paginated'
Filter by: Is Standard Pay Cycle Run?, Is Current Pay Cycle Run?, Payroll, Pay Cycle, Pay Cycle ID, Employee Number, Last Name, Payroll Transaction Group Name, Transaction Type Name, Transaction Label, Is Transaction Level Costing Applied?, Amount, L1-L4 Cost Centre Code, and L1-L4 Cost Centre Name.
You can now manually refresh a manager’s employee access list so that their new employees will become visible to them
A ‘Rebuild employee access’ button in the manager’s User Profile will refresh their employee access list, making all their employees visible to them. This enhancement address the problem of certain managers being unable to view their new employees during onboarding or reporting line changes.
(JEM-18978)
KiwiSaver enhancement
A new option, ‘N/C’ (Non Contributing), is now available in the EMPLOYER CONTRIBUTION RATE list
When adding or updating a KiwiSaver record, you can select ‘N/C’ as the EMPLOYER CONTRIBUTION RATE if the employee is part of another non-KiwiSaver scheme, or if the employee is under 18 or over 65. ‘N/C’ corresponds to a 0% contribution rate.
(JEM-19622)
Tax Details enhancement
For contractors receiving schedular payments, you can now include the tax rate percentage and schedular payment activity in their Tax Details record
When updating a Tax Details record with TYPE OF TAX UPDATE set to ‘IR330C - Contractor Tax code declaration’ and TAX CODE set to‘WT’, you can now specify the SCHEDULAR ACTIVITY DESCRIPTION and TAX RATE %. Tracking contractors in this way can help streamline reporting processes.
(JEM-19570)
Upskilling enhancement
We've enhanced the clarity of error messages when adding or updating eLearning courses in Upskilling
Sometimes an eLearning course requires extra configuration and will error when it’s not set up properly. In this case, the error message will encourage you to reach out to the Jemini team for support, rather than vaguely stating that there’s an error.
(JEM-19828)
People report enhancements
‘Salary Trend-Salaried Employee’ and ‘Salary Trend-Waged Employee’ enhancements
Introduced a new filter named 'Employment Status Flag’. This filter lets you select from options like 'present,' 'future terminated,' and 'terminated' employees.
Updated the 'Avg Annual Salary by Gender' graphic in the Pay Gap Analysis tab. Now, you can easily toggle between viewing values in dollars (‘Amount’) and percentages (‘Percent’), with the highest dollar category set as 100%.
(JEM-19551)
The ‘Performance Card Review’, ‘Performance Notes’, and ‘Performance Extract’ now have seven new columns that display the latest date and time the Performance card was updated
The new columns are:
‘Latest Modified DateTime (UTC)’ – This column displays the most recent date derived from the other six columns in this list.
‘Card Completed Employee DateTime (UTC)’
‘Card Completed Manager DateTime (UTC)’
‘Card Notes Employee DateTime (UTC)’
‘Card Notes Manager DateTime (UTC)’
‘Goal Notes Employee DateTime (UTC)’
‘Goal Notes Manager DateTime (UTC)’
The date and time in these columns are set to Coordinated Universal Time (UTC).
(JEM-19683)
The ‘Starters’, ‘Terminations*’, and ‘Employee Headcount Analysis*’ reports now feature interactive visual tooltips
Hover over specific elements in the reports to reveal visual tooltips displaying metric trends over a selected period.
(JEM-19466)
We’ve significantly enhanced the ‘Leave Metric Analysis’ report to provide a more comprehensive and visual representation of absenteeism within your organisation
On the Employee Absenteeism Rate tab, we’ve added four new drill through pages:
‘Absenteeism by Agreed Hours Details’
‘Absenteeism by Days Details’
‘Bradford Factor Details’
‘Absenteeism by Work Pattern Hours Details’
On the Employee Absenteeism Analysis tab, you can view visuals by metrics including:
‘Absenteeism Rate Based on Days’
‘Absenteeism Based on Bradford Factor’
‘Absenteeism Rate Based on Employees Agreed Hours on Latest Occupancy’
‘Absenteeism Rate Based on Employees Latest Average Work Pattern Hours per Week’
We’ve also added new columns, including ‘Absenteeism Cost’.
(JEM-13687)
What’s new in Business?
Business report enhancement
We’ve added Org Structure columns to the ‘Position Est vs Occupancy FTE’ report, both for Position and Occupancy
Columns added to ‘Position Establishment Vs Occupancy FTE Comparison Summary’ tab:
Position Org Structure Name
Position Org Structure Component
Columns added to ‘Position Establishments & Occupancies’ tab:
Position Org Structure Name
Position Org Structure Component
Position Org Structure Component Type
Position Parent Org Structure Component
Occupancy Org Structure Name
Occupancy Org Structure Component
Occupancy Org Structure Component Type
Occupancy Parent Org Structure Component
(JEM-18186)
What's fixed?
Here's what we've fixed since the last release
Super Fund deductions now calculate accurately in cases where an employee's salary changes mid-pay period (JEM-19581)
PAYG Leave Payments will no longer automatically attach to an employee’s Pay Mode when their ‘EMPLOYMENT STATUS’ is set to ‘Temporary/Fixed Term’ and 'EMPLOYEE HAS AGREED UPON PAY-AS-YOU-GO PAYMENTS' is set to 'No' (JEM-19682)
In Reporting, the Occupancy Status filter for terminated employees is now labeled as 'Terminated Occupancy' to resolve the issue of terminated employees incorrectly showing as ‘Active’.
All system and custom notifications with a trigger date before the date the new starter was added to an Onboarding workflow will now be delivered as intended (JEM-18888)
When a non-Single Sign-On (non-SSO) user selects the 'Go to Jemini' button in a system-generated notification, the link will now correctly direct them to the non-SSO page (JEM-19620)
When a new starter selects the ‘Activate’ button in their ‘Welcome to Jemini’ email, the ‘Activate account’ page will now properly load, allowing them to set their password (JEM-18993)
You can now override ADP Days transactions manually when the value is greater than 0 without encountering a misleading warning (JEM-19813)
Payslips for casual employees containing sick leave transactions can now be downloaded as expected, and the transactions once again display correctly in Pay Mode (JEM-19798)
You can now update a Pay Rate after an incorrect input. This problem impacted employees with a Casual or Temporary/Fixed Term employment status in their occupancy (JEM-19530)
Pay transactions can once again be successfully imported, enabling the adjustment of leave balances (JEM-19413)
We’ve resolved a conflict between parental leave and leave reversal transactions that wasn’t allowing pay to be processed (JEM-19434)
Leave plans can be attached to casual employees even if they don’t have agreed working hours, as expected (JEM-19721)
Edit an employment agreement classification name or code as expected (JEM-19569)
The Australian TFN Declaration bubble now accurately shows employee details on the corresponding employee profile (JEM-19300)
You can now successfully filter Performance Cards based on Direct Reports or All Reports (JEM-19587)
Duplicate Performance Cards will no longer be created in the employee's Performance Group when a card is accidentally added twice (JEM-19344)
When you clone an Onboarding workflow, the steps will once again maintain their original order (JEM-19083)
Reminder emails for overdue tasks in Onboarding will be sent on the ‘Step End Date’ and the task owner will receive daily reminders after that date until tasks are complete (JEM-19274)
When choosing a custom notification for Onboarding, the ‘Notification’ list now only displays custom notifications with 'Onboarding' type, resolving the issue of notifications from other features appearing alongside them (JEM-19076)
All custom notifications once again send on the trigger date, including those that are sent to a specific email address (JEM-19613)
Custom notifications that are set up with Variable Fields inserted now display the correct information in the corresponding emails, as intended (JEM-19193)
Once again, when a Security Profile is configured with the Employee Access filter set to 'Direct reports,' only employees directly reporting to the user will be displayed (JEM-19135)
The Auditing bubble now accurately reflects the time zone of the changes made (JEM-10833)
Version: Jem 30.1.12 - 25 Jan 2024
What's fixed?
Here's an issue we've fixed since the last release
All employees with a leave liability are once again accurately reflected in the Leave Liability report (JEM-19878)
Version: Jem 30.1.9 - 15 Dec 2023
New report in People and System
New report: Leave Plan Configuration*
This report provides insights into the configuration of leave plans in Jemini, offering a detailed breakdown of each plan. It has a similar setup to the Pay Transaction Configuration report.
There are two tabs:
Employee Leave Plan Listing: This tab displays the general configuration details of each leave plan.
Sub Entitlements: This tab displays the sub-entitlement details associated with each leave plan.
Filter by: Entitlement Amount, Maximum Carry Over Balance, Minimum Leave Balance To Remain When Requesting Leave, Percentage To Pay For Accrual On Termination, Service Duration, Leave Plan Name, Leave Plan Alias, Leave Plan Start Date, Leave Plan End Date, Country, Leave Type, Available To All, Paid, Payroll Transaction, Evidence Required, Employee Can Request This Leave, and Has a Balance.
Report location: This report can be found in both People > Reporting and System > Reporting.
Here's an issue we've fixed since the last release
In Pay Mode, the NZ ADP days transaction once again calculates regardless of pay status, unlike recently when it wasn't recalculating after a direct credit file was created (JEM-19629)
Version: Jem 30.1.0 - 1 Dec 2023
What's new in People?
Payslip enhancement
When you override a transaction in Pay Mode, the Employee Payslip now reflects this change, including the comment explaining the reason for the override
The rate amount for this transaction is also excluded from the payslip.
(JEM-18846)
Employee profile and KiwiSaver enhancements
An employee’s birth date is no longer required when opting out of KiwiSaver
If you choose not to enter a birth date in the employee profile, you’ll now receive a warning message instead of an error message, which allows you to acknowledge that the birth date has been left blank. This enhancement allows you to set a KiwiSaver status to Opt Out, Not Eligible, or Non Member without requiring a birth date. (JEM-18845)
Performance catalogue – new feature
Managers with access to the Performance Cards Catalogue can now easily duplicate performance cards in the Performance Cards Catalogue
When you select the new Duplicate Icon in the top right corner of a performance card, a panel will open, displaying the same settings as the original card. You can enter a new name, make any necessary adjustments, and select the Green Tick Button to create the new card. This enhancement saves time when creating multiple performance cards.
(JEM-10747)
People reporting enhancements
The Employee Headcount Analysis* report now has four new ‘drill through’ options: Starters Details, Leavers Details, Employee Headcount Details, and Employee Headcount Details - Last Year
You can right click on a visual to drill through and see new starters, terminations, all employees, and employees from the previous year. This drill through function is also date specific, so it is possible to drill through for a specified point in time. For example, you can drill through to show all employees who worked in November last year.
(JEM-17442)
Occupancy Details, Starters, and Terminations reports now include employment agreement and classification information We’ve added two new columns, Employment Agreement and Classification, providing a more comprehensive view of the employees' occupancy details.
(JEM-19449)
What else is new?
What's fixed?
Here's a list of issues we've fixed since the last release
During our routine internal testing, we identified a small yet crucial issue affecting access to pay cycles when a public holiday has been applied to the current pay period of an employee's pay mode. The fix will be implemented in all production environments before any upcoming public holidays. (JEM-19363)
In Payroll Setup, an error message displays as expected if the date entered is after the last available Pay Period Date (JEM-4773)
If you start typing an employee name in the search field on the employee landing page in SD (Standard Definition) mode, the filters will remain visible (JEM-7782)
When an employee is terminated, the system will retain their User Profile status so that it can return to its previous state if the termination is reversed (JEM-15226)
The error message associated with the step duration fields in the ONBOARDING WORKFLOW STEP panel now displays the correct information (JEM-18767)
When adding costing codes in Costing, macrons in the costing code name now save as expected rather than overriding to plain text (JEM-18782)
An employee’s Pay Rate can now be deleted after their Occupancy has been deleted (JEM-18913)
You can now update a User Profile that has User Type “Other” without seeing an error (JEM-18939)
The search function in the OWNER backpack in the ADD EMPLOYEE panel now works as expected (JEM-18943)
Payslips for older pay periods can be downloaded for an employee that has been terminated (JEM-19048)
The option to filter Onboarding Tasks by task name in Your Jemini is now working as expected (JEM-19085)
Each leave icon on the leave calendar now displays over the correct dates that the leave was taken, rather than one day ahead (JEM-19088)
Future-dated Work Pattern records can be deleted as expected (JEM-19120)
The release notes below cover new features, enhancements, and fixes. The latest version will be available in your Jemini test environment after 26 July 2024.
If you need assistance with updating any features mentioned in our release notes, our support team is available for consultation:
Learn more about Multiple Employments in Knowledge Jems.
The new Multiple Employments feature addresses the challenge of managing employees who work in multiple roles or have multiple employment contracts within an organisation
Multiple Employments allows for various scenarios, such as:
An employee who’s employed under two or more employment contracts with differing pay-related information.
An employee who’s employed under one employment contract, but they work in multiple roles within the organisation.
For HR and Payroll Managers:
You can manage multiple employments in the Employment Manager, found in the employees application. Before you begin, activate the Employment Manager by enabling the ‘Employee Employment’ permission setting in the relevant Security Profiles (reach out to a Jemini consultant for help if needed).
To open the Employment Manager,go to PEOPLE > EMPLOYEES > ‘Select an employee’ > Action (the button not the bubble) > Manage employments.
The Employment Manager is where you can manage multiple employment records
The employment records are date effective, which means you can create and track various stages of employment: current, forecasted, or historical.
Select Add a new employment to create additional employments.
Select the Pencil Iconon the existing employments to edit them.
Within each employment record, you can manage Employment Streams
An Employment Stream refers to a distinct employment record within an organisation. It’s like a separate channel that holds details specific to a particular role or contract for an employee. For example, if an employee works in two different roles, each role would have its own employment stream with relevant information. Managers can switch between these streams to manage different roles efficiently.
Select the Pencil Icon to edit the Employment Stream records.
Each Employment Stream record becomes a new employee card in the Employees application
Any employee who has multiple employments will have multiple employee cards in the Employees application, indicated by the ‘ID card’ icon on the right of the cards. These cards represent different Employment Streams and contain details for each position connected to the employee. Select the relevant card for the position you’re managing—each card can be identified by their unique POSITION names. The employee’s occupancy, relevant payroll-related details, and other elements of the employee’s journey can be managed for each employment in the relevant cards.
For employees:
If you have multiple employments, switch between Employment Streams using the ‘J’ menu in the top right-hand corner. The highlighted Employment Stream will allow you to access all details related to that specific employment.
Depending on how your employer has set up your multiple employments, your pay for each employment will be paid separately or they’ll be consolidated
If you expect to receive separate payments for each of your roles, you’ll receive a payslip for each payment. If you expect to receive one payment, you’ll still receive a payslip for each role, but your net pay will be consolidated. Switch between Employment Streams to view and download the payslip for each of your employments.
(JEM-18631)
Multiple Employment Reports
We’re steadily updating the reports to display Multiple Employments and Employment Streams information as needed. Given the extensive nature of these updates, we’re making progress across all reports systematically. Here’s what’s ready for you so far:
The following reports now include two new columns, ‘Employment Name’ and ‘Employment Stream’, at the end to aid in identifying each employment:
Employee Details
Employee Org Hierarchy
Occupancy Details
Occupancy As At Date
The Direct Credit Check report now has three extra columns after ‘First Name’ to aid in identifying each employment: ‘Employment Name’, ‘Employment Stream’, and ‘Position Title’.
The Employee Pay Details report now includes new ‘Employment Name’ and ‘Employment Stream’ columns at the end, plus a separate ‘Pay Rate Pay Level’ column between ‘Classification Pay Level’ and ‘Rate Code Name’.
We’ve reformatted the Emp Pay Calculation Paginated report to replicate the Pay Mode bubble in Jemini. We’ve also included the ‘Employment Name’ and ‘Position Title’ (Employment Stream) in the report to display groupings by Multiple Employments.
Tip for those not using the Multiple Employments feature
In the updated reports, you’ll notice every employee has an ‘Initial employment’ listed as their Employment Name and ‘Initial employment stream’ as their Employment Stream. These terms are just placeholders indicating the primary employment and can be ignored.
Upskilling Course Compliance Feature
(This feature was included with Version Jem 30.4.0, released 4 May 2024)
Track critical Upskilling courses by assigning due dates to them
If you have Upskilling courses that are mandatory for certification compliance or similar, you can now assign due dates to keep track of their status.
Due dates can be set at curriculum or course level. There are multiple ways to do this in the employee’s Upskilling Tasks View:
In the employee’s Curriculum Catalogue:
Select the new Assignment Icon in the top right corner of a curriculum or card to open the ASSIGN CURRICULUM panel. Here you can enter the DUE DATE. You can also set curriculum tags. Alternatively, you can SET INDIVIDUAL COURSE DUE DATES AND TAGS to Yes or No. When set to Yes, you can assign due dates and course tags to each course that’s attached to the curriculum, as shown in the screenshot below. When you select the Green Tick Button, the curriculum will add itself to the employee.
In the employee’s Course Catalogue: Select the new Assignment Icon in the top right corner of the course card to open the ASSIGN COURSE panel. After assigning the course to a curriculum, you can enter the DUE DATE. You can also set course tags. (NOTE: If the due dates and tags are set on the assigned curriculum for that course, you’ll need to edit the curriculum instead). When you select the Green Tick Button, the curriculum will add itself to the employee.
For curricula that have already been assigned to an employee: Edit the curriculum by selecting theEdit icon on the curriculum header. In the curriculum’s editing panel, you can assign a DUE DATE for the whole curriculum or SET INDIVIDUAL COURSE DUE DATES AND TAGS.
For courses that have already been assigned to an employee: Select the course card to open the EMPLOYEE UPSKILLING COURSE panel. Scroll down to the new Assignment section to edit the DUE DATE. However, if the due dates and tags are set on the curriculum for that course, you’ll need to edit the curriculum instead.
When an Upskilling course that has a due date is assigned to an employee, you can easily determine when the course is due in their Upskilling Tasks view. The course card will show the DUE DATE. If it’s overdue, the border will turn red, and the COMPLETION status will display ‘Overdue’.
(JEM-20390 - JEM-20400)
The ‘Course Completion Summary’ report now contains course due date and course tag information to help you track employee upskilling statuses
We’ve added a Employee Course Tag(s) column to the ‘Employee & Course Details for In Progress and Not Started Courses’ and ‘Employee & Course Details’ tables.
We’ve added a Course Due Date column to the ‘Employee & Course Details’ table.
We’ve introduced these filters on all tabs:
Course Tag Label
Employee Course Tag
Course Due Date
You can also check for overdue statuses using the Completion Status filter in the ‘Employee Summary In Progress & Not Started’ and ‘Employee & Course Details’ tabs.
(This feature was included with Version Jem 30.2.0, released 9 February 2024)
Employees can now receive back pay when you update their Pay Rate record
Back pay is money owed to employees for past work that wasn’t paid accurately at the time. When you update a Pay Rate record with a START DATE before the latest processed pay cycle, Jemini will recognise that the employee might be owed back pay. New settings will appear to allow you to set the back pay dates. Depending on the dates you enter, the employee will be paid with the next regular pay cycle or through an ad hoc pay cycle.
Review back pay transactions in Pay Mode
You can review the back pay transactions in Pay Mode. The Salary Rate (or Hourly Rate) and Leave will have a separate back pay transaction line. Back pay that's calculated for all other transactions, such as KiwiSaver and ESCT, will be a combined value.
To learn more about the Back Pay feature, refer to Intro to Back Pay.
(JEM-12320)
New Reports
(These are the new reports that have been introduced after Version Jem 30 was released on 3 November 2023)
Note for system administrators: To give users access to these reports, you must add them to the users’ Security Profiles. Learn how in How to give users access to new reports.
Quarterly Statistics Paginated
This report provides a summary and detailed information on Full Time Employees (FTE), Total Pay, Total Hours, Total Filled Jobs, Average Weekly Paid Hours, Average Weekly Earnings, and Average Hourly Earnings within selected payroll dates. It aligns with the requirements of Stats NZ for their Quarterly Employment Survey.
This report displays pay data for pay periods summarised at a cost centre level. Along with current pay period details, it also pulls in data for pay periods ending in the last five weeks.
This report displays pay data at an employee and cost centre level, and shows the amounts per transaction. Along with current pay period details, it also pulls in data for pay periods ending in the last five weeks.
This report provides insights into the configuration of leave plans in Jemini, offering a detailed breakdown of each plan. It has a similar setup to the ‘Pay Transaction Configuration’ report.
Report location: This report can be found in both People > Reporting and System > Reporting.
When processing a pay cycle, the IRD buttons ‘View employment information file' and ’Send employment information file' are now active only when the pay cycle status is ‘Paid’
Previously, these buttons were available throughout the entire pay cycle. We’ve updated them so that they can now be selected only when the information in those files is needed.
(JEM-20866)
Business Reports Enhancement
The ‘Position Est Vs Occupancy FTE’ report in the ‘Position Establishments & Occupancies’ tab now features an ‘ExternalID’ column at the end of the report
(JEM-21361)
What else is new?
The below release notes cover all features, enhancements, and fixes since the last major release (Jem 30), from Jem 30.1 to Jem 30.5. These will be included with the latest update if they haven’t been released to your environment already.
Version: Jem 30.5.0 - 7 June 2024
What’s new in Pay?
Payroll Transaction Configuration Enhancements
You can now link credit and debit costing codes directly to an applicability, enabling the General Ledger (GL) to automatically capture these codes
When adding an Applicability to a Payroll Transaction, simply select either the CREDIT COST CODE or the DEBIT COST CODE to apply the relevant codes to the transaction.
(JEM-12752)
We’ve enhanced Payroll Transactions to identify redundancy and other KiwiSaver exempt transactions
This update ensures more accurate payroll deductions and follows IRD guidelines.
(JEM-20508)
Pay Mode Enhancements
A warning will appear when adding a pay transaction for a fully terminated and paid employee
The warning will ask you to acknowledge that the transaction may not calculate correctly, as the employee is terminated on that date. This is because certain transactions rely on employee details as at the transaction date, which may no longer apply due to termination and could potentially lead to calculation errors.
(JEM-20597)
What’s new in Business?
Position Establishment Enhancements
You can now add costing types to Position Establishments
This enhancement means the process of maintaining records is simplified, reducing the risk of gaps in GL files and ensuring accurate costings.
When you add or update a Position Establishment in the Position Chart, a new expandable section called COSTING TYPE will allow you to add costings.
(JEM-20496)
What’s new in System?
Application Setting Enhancements
You can now enable or disable all Onboarding email notifications
A new setting in Application Settings called ‘Email Notification - Onboarding’ allows you to manage email updates sent during the onboarding process. Enable notifications so that employees can stay informed or disable them to minimise email clutter.
(JEM-20762)
You can now control whether employee leave balance and employee leave liability extracts process overnight or only when necessary
Two new settings in Application Settings called ‘Leave Balance Extract’ and ‘Leave Liability Extract’ allow you to enable the extracts to run overnight or disable them altogether, reducing resource usage. These extracts can still be manually triggered through Team Leave, regardless of the application settings.
(JEM-20747)
What’s fixed?
Here’s what we’ve fixed since the last release
You can now edit User Profiles without encountering unnecessary error messages (JEM-20891)
In custom email notifications, the date format and full name format are now in more user friendly formats. ‘Year-Month-Day’ is now ‘Day-Month-Year’ and ‘Lastname, Firstname (Preferred name)’ is now ‘Firstname (Preferred name) Lastname’ (JEM-20734)
Version: Jem 30.4.3 - 24 May 2024
What’s fixed?
Here’s what we’ve fixed since the last release
We’ve resolved an issue that caused some accumulator values to save as zero in Pay Mode and the employee information file. With this patch release, you can trust that accumulator values will be accurate (JEM-20727)
Version: Jem 30.4.0 - 3 May 2024
What’s new in Pay?
New Pay report
New report: Quarterly Statistics Paginated
This report provides a summary and detailed information on Full Time Employees (FTE), Total Pay, Total Hours, Total Filled Jobs, Average Weekly Paid Hours, Average Weekly Earnings, and Average Hourly Earnings within selected payroll dates. It aligns with the requirements of Stats NZ for their Quarterly Employment Survey.
For this report to function as expected, adjust each Transaction Applicability you want to view in the report by changing their ‘STAT REPORT SETTING’ to ‘Commission & Bonuses’, ‘Ordinary Time’, or ‘Overtime.’ By default, the setting is configured as ‘Do not include in stat report’.
To use the report, select one or more payrolls and choose the desired timeframe, then select ‘View report’.
The ‘Pay Variance’ report now includes a filter for future pay cycles
If you prepare payruns in advance and post-date the payment dates, this filter allows you to verify the accuracy of future payments.
(JEM-20626)
Pay Cycle enhancement
We’ve removed the ‘Calculate required only’ and ‘Recalculate required only’ buttons on the Pay Cycle processing view to simplify your experience and enhance efficiency
Since introducing the ‘Calculate required only’ and ‘Recalculate required only’ buttons, we’ve made significant performance enhancements. As a result, this functionality became unnecessary. The ‘Calculate all employees’ and ‘Recalculate all employees’ buttons now efficiently handle pay cycle processing.
(JEM-20733)
What’s new in People?
New feature: Upskilling course compliance
Track critical Upskilling courses by assigning due dates to them
If you have Upskilling courses that are mandatory for certification compliance or similar, you can now assign due dates to keep track of their status.
Due dates can be set at curriculum or course level. There are multiple ways to do this in the employee’s Upskilling Tasks View:
In the employee’s Curriculum Catalogue:
Select the new Assignment Icon in the top right corner of a curriculum or card to open the ASSIGN CURRICULUM panel. Here you can enter the DUE DATE. You can also set curriculum tags. Alternatively, you can SET INDIVIDUAL COURSE DUE DATES AND TAGS to Yes or No. When set to Yes, you can assign due dates and course tags to each course that’s attached to the curriculum, as shown in the screenshot below. When you select the Green Tick Button, the curriculum will add itself to the employee.
In the employee’s Course Catalogue: Select the new Assignment Icon in the top right corner of the course card to open the ASSIGN COURSE panel. After assigning the course to a curriculum, you can enter the DUE DATE. You can also set course tags. (NOTE: If the due dates and tags are set on the assigned curriculum for that course, you’ll need to edit the curriculum instead). When you select the Green Tick Button, the curriculum will add itself to the employee.
For curricula that have already been assigned to an employee: Edit the curriculum by selecting theEdit icon on the curriculum header. In the curriculum’s editing panel, you can assign a DUE DATE for the whole curriculum or SET INDIVIDUAL COURSE DUE DATES AND TAGS.
For courses that have already been assigned to an employee: Select the course card to open the EMPLOYEE UPSKILLING COURSE panel. Scroll down to the new Assignment section to edit the DUE DATE. However, if the due dates and tags are set on the curriculum for that course, you’ll need to edit the curriculum instead.
When an Upskilling course that has a due date is assigned to an employee, you can easily determine when the course is due in their Upskilling Tasks view. The course card will show the DUE DATE. If it’s overdue, the border will turn red, and the COMPLETION status will display ‘Overdue’.
(JEM-20390 - JEM-20400)
The ‘Course Completion Summary’ report now contains course due date and course tag information to help you track employee upskilling statuses
We’ve added a Employee Course Tag(s) column to the ‘Employee & Course Details for In Progress and Not Started Courses’ and ‘Employee & Course Details’ tables.
We’ve added a Course Due Date column to the ‘Employee & Course Details’ table.
We’ve introduced these filters on all tabs:
Course Tag Label
Employee Course Tag
Course Due Date
You can also check for overdue statuses using the Completion Status filter in the ‘Employee Summary In Progress & Not Started’ and ‘Employee & Course Details’ tabs.
(JEM-19926)
What’s new in System?
New System report
New report: IRD Processing Status
This report provides the accurate IRD processing status for the employment information file in each pay cycle. Occasionally, the IRD submission status displayed in Jemini may not reflect the true submission status, so use this report to view the actual status.
The ‘Sub-Duration in Years’ field in Leave Plans now only accepts up to a two-digit number. Previously, it allowed five-digit numbers, which caused an issue in the Leave Balance report. This recent change ensures that both scheduled and ad hoc Leave Balance reports can be run successfully (JEM-20463)
When an employee tries to request leave, Jemini will check for future bookings and display a warning or error message if it would exceed their remaining balance (JEM-19018)
If you change the location of a transaction after it’s attached to the employee, the employee’s Pay Mode will now display an error message indicating that the transaction’s applicability no longer exists (JEM-19563)
When you save a User Profile, it will retain the 'All employees and all payrolls' filter setting when changed to 'Yes', as expected (JEM-20028)
When you update a Pay Rate record, Jemini will now retain some settings from the previous record as a default, so you don’t need to set them again (JEM-20171)
The Full-Time Equivalent (FTE) numbers in the Occupancy and Pay Rate panels now have up to eight decimal places, allowing for greater accuracy when reporting on FTE (JEM-20239)
In Onboarding, reminders for overdue tasks assigned to a Position Establishment are now consolidated into a single email, rather than being sent individually for each task in the step (JEM-20308)
Employees and managers that are assigned tasks connected to historical Onboarding start dates will now receive email notifications as expected (JEM-20310)
Jemini now ensures Occupancy record start and end dates are aligned, rather than allowing duplicate records (JEM-20416)
Microsoft has resolved the styling issue on Power BI report filters, and we’ve restored the filters to their usual appearance (JEM-20605)
Version: Jem 30.3.0 - 22 Mar 2024
What’s new in Pay?
New Pay report and enhancements
New report: Employee Backpay Paginated
In conjunction with the new Back Pay feature introduced in Version Jem 30.2, we’ve created a new report called ‘Employee Backpay Paginated’. This report provides a detailed overview of all back pay calculations processed in each pay cycle. When you open the report, you’ll have the flexibility to customise the following parameters:
Payroll
Occupancy Organisation Component
Employee Number
Backpay Start Date
Once you’ve chosen the parameters and selected View report, the report will display details for each back pay transaction, including:
To make it easier to report back pay, we’ve added an ‘Is Backpay’ column to a number of reports
The updated reports are:
Deduction Extract
Direct Credit Check
Leave Transaction Paginated
Leave Transaction
Pay Transaction
Pay Trans Summary Paginated
Pay Calculation Summary
Employee Pay Calculation
(JEM-20176)
What’s new in People?
Essentials and occupancy enhancements
You can now select ‘Contractor’ as an Employment Status when adding an employee’s Essentials or updating their Occupancy record
(JEM-18156)
Enhanced People reports
We’ve enhanced the ‘Employee Pay Rates’ and ‘Employee Pay Details’ reports to accommodate employees with a Pay Rate Type set as ‘Pay Level’
In both reports we:
Added a new column called Pay Level.
Adjusted the report calculations for Annual Salary(fte), Annualised Salary, and Hourly Rate to account for the ‘Pay Level’ Pay Rate Type.
Reordered columns to display more relevant information at the beginning of the table.
(JEM-20228)
You can now filter and analyse the ‘Employee Demographics’ report’s data across multiple Organisation Structure Component' levels
In the Filters section, we’ve added L0 to L7 Org Structure Components filters.
(JEM-19959)
The ‘Employee Org Hierarchy’ report now includes columns for L0 to L7 Organisation Types
(JEM-20324)
What’s new in Business?
Enhanced Business report
The ‘Position Chart for Visio*’ report now includes a ‘Manager Occupancy Status’ column
The new column accommodates for scenarios that can affect Visio imports, for example, managers with multiple occupancy statuses.
(JEM-20076)
What’s new in System?
Enhanced System report
The ‘User Status*’ report has a new ‘Security Profile Summary’ tab, providing you with a convenient way to identify who’s been assigned to specific security profiles
This new tab shows a summary of each security profile, giving the number of employees assigned to each profile. It also shows a list of individual employees and their corresponding security profile names. You have the flexibility to sort the information by Security Profile Name, Employee Number, or Employee Name, and apply filters to narrow down the list.
(JEM-12829)
What else is new?
Your Jemini enhancements
New Zealand employees can now enter their own IRD number and tax code through Your Jemini
To make their onboarding process smoother, employees can now add their own IRD number and tax code in their Tax Details bubble. Jemini automatically hides other tax-related information from employees, which still need to be added by managers or system administrators. Once the Tax Details record is saved, the information will become read-only for the employee.
To enable this feature, adjust the Permissions settings for employees in System > Security Profiles.
(JEM-17214)
What’s fixed?
Here's what we've fixed since the last release:
The Pay Transactions import now works for employees whose occupancy end date is in the past (JEM-20108)
Back Pay transactions will display correctly in Pay Mode, and the status won’t show as ‘Calculated with Errors’ when there are none (JEM-20071)
The hours worked for salary transactions are no longer affected by the total hours of a leave transaction included in Back Pay (JEM-20195)
Correct values are now reflected in the PAYE transactions when ad hoc Back Pay is applied (JEM-20211)
‘Accrual on termination transaction’ transactions are once again calculating as expected (JEM-20002, JEM-20027)
In the ‘Pay Transaction Paginated’ report, if a paycycle description includes a four-digit code, the entire code will be visible, including the fourth digit (JEM-20176)
When the ‘Iwi Region and Iwi’ application setting in System is set to ‘No’, Iwi options won’t be visible in the Demographics bubble, as expected (JEM-20116)
You can once again successfully reverse the termination of an employee without encountering any errors (JEM-20286)
The ‘Team Performance Insights’ table now displays properly aligned rows, even if the job level text is long. Also, if you don’t want to show job levels, you can choose ‘No’ for ‘Display occupancy job level’ in the application settings (JEM-19658)
In Team Performance, a line manager can once again open a Performance card for their direct reports without seeing an error (JEM-20172)
The ‘Employee Demographics’ report once again refreshes every 24 hours and shows correct data (JEM-20235)
The ‘Leave Liability’ report can once again run for all current and future terminated employees (JEM-20282)
Version: Jem 30.2.4 - 27 Feb 2024
What's fixed?
Here's what we've fixed since the last release
The PAYE transactions and Net Pay for employees with a ‘Withholding Tax (WT)’ tax code once again calculate the correct amount (JEM-20184, JEM-20186)
Version: Jem 30.2.0 - 9 Feb 2024
What’s new in Pay?
New Back Pay feature!
Employees can now receive back pay when you update their Pay Rate record
Back pay is money owed to employees for past work that wasn’t paid accurately at the time. When you update a Pay Rate record with a START DATE before the latest processed pay cycle, Jemini will recognise that the employee might be owed back pay. New settings will appear to allow you to set the back pay dates. Depending on the dates you enter, the employee will be paid with the next regular pay cycle or through an ad hoc pay cycle.
You can review the back pay transactions in Pay Mode. The Salary Rate (or Hourly Rate) and Leave will have a separate back pay transaction line. Back pay that's calculated for all other transactions, such as KiwiSaver and ESCT, will be a combined value.
To learn more about the Back Pay feature, refer to Intro to Back Pay.
(JEM-12320)
Payroll Transaction Configuration enhancement
You can now indicate that a voluntary after-tax transactions applicability isn’t applicable when gross and net earnings are 0
When adding a new applicability to a voluntary after-tax transaction in Payroll Transaction Configuration, you’ll find a new toggle called ONLY DEDUCT WHEN PAID. When this toggle is set to Yes, the system will ignore this applicability to avoid negative net pay and third parties deductions being paid when an employee hasn’t contributed to their voluntary deductions.
(JEM-18516)
Pay Cycle enhancements
We’ve enhanced the loading speed of Pay Cycle details
The Pay Cycle details will now load faster once you open a Pay Cycle card.
(JEM-11830)
We’ve enhanced the processing speed of Pay Cycle calculations, which you can now track
When you calculate a Pay Cycle, the CALCULATION SPEED will appear in the Pay Cycle Summary view, giving you a better insight into the pay processing speed.
(JEM-11831, JEM-19655)
When you add leave through a third-party app that’s integrated with Jemini, and you’re part way through processing a Pay Cycle, Jemini will automatically recalculate those employees
This update removes the need to manually recalculate the pay cycle using the RECALCULATE REQUIRED ONLY button to include the leave transactions, preventing the issue of 0-value leave payment transactions in Pay Mode.
(JEM-19706)
You can now hide the ‘Create payslip data extract’ button in Pay Cycles
If you find that you don’t require payslip data extracts during pay cycle processing, you now have the option to hide the 'Create Payslip Data Extract' button. To do so, go to System > Application Settings, choose Payslip, and then select ‘Display Create payslip data extract button’ to open the Application Setting panel. The default setting will be ‘No’. Change VALUE to ‘Yes’ to make it visible or ‘No’ to keep it hidden.
(JEM-19544)
New and enhanced reports in Pay
New report: Cost Centre Pay
This report displays pay data for pay periods summarised at a cost centre level. Along with current pay period details, it also pulls in data for pay periods ending in the last five weeks.
There are two tabs:
Cost Centre Pay Summary – Shows the total pay data amounts.
Cost Centre Pay Detail – Shows the pay data details for each transaction.
This report refreshes every 24 hours. To fetch live data, we recommend using the paginated versions of the report: 'CostCentreGLSummary Paginated' or 'CostCentre GLDetail Paginated'.
Filter by: Is Standard Pay Cycle Run?, Is Current Pay Cycle Run?, Payroll, Legal Entity, Pay Cycle, L1-L4 Cost Centre Code, and L1-L4 Cost Centre Name.
This report displays pay data at an employee and cost centre level, and shows the amounts per transaction. Along with current pay period details, it also pulls in data for pay periods ending in the last five weeks. Refreshes every 24 hours. To fetch live data, we recommend using the paginated version of the report 'Employee Costing Paginated'
Filter by: Is Standard Pay Cycle Run?, Is Current Pay Cycle Run?, Payroll, Pay Cycle, Pay Cycle ID, Employee Number, Last Name, Payroll Transaction Group Name, Transaction Type Name, Transaction Label, Is Transaction Level Costing Applied?, Amount, L1-L4 Cost Centre Code, and L1-L4 Cost Centre Name.
A new option, ‘N/C’ (Non Contributing), is now available in the EMPLOYER CONTRIBUTION RATE list
When adding or updating a KiwiSaver record, you can select ‘N/C’ as the EMPLOYER CONTRIBUTION RATE if the employee is part of another non-KiwiSaver scheme or if the employee is over 65. ‘N/C’ corresponds to a 0% contribution rate.
(JEM-19622)
Tax Details enhancement
For contractors receiving schedular payments, you can now include the tax rate percentage and schedular payment activity in their Tax Details record
When updating a Tax Details record with TYPE OF TAX UPDATE set to ‘IR330C - Contractor Tax code declaration’ and TAX CODE set to‘WT’, you can now specify the SCHEDULAR ACTIVITY DESCRIPTION and TAX RATE %. Tracking contractors in this way can help streamline reporting processes.
(JEM-19570)
Upskilling enhancement
We've enhanced the clarity of error messages when adding or updating eLearning courses in Upskilling
Sometimes an eLearning course requires extra configuration and will error when it’s not set up properly. In this case, the error message will encourage you to reach out to the Jemini team for support, rather than vaguely stating that there’s an error.
(JEM-19828)
People report enhancements
‘Salary Trend-Salaried Employee’ and ‘Salary Trend-Waged Employee’ enhancements
Introduced a new filter named 'Employment Status Flag’. This filter lets you select from options like 'present,' 'future terminated,' and 'terminated' employees.
Updated the 'Avg Annual Salary by Gender' graphic in the Pay Gap Analysis tab. Now, you can easily toggle between viewing values in dollars (‘Amount’) and percentages (‘Percent’), with the highest dollar category set as 100%.
(JEM-19551)
The ‘Performance Card Review’, ‘Performance Notes’, and ‘Performance Extract’ now have seven new columns that display the latest date and time the Performance card was updated
The new columns are:
‘Latest Modified DateTime (UTC)’ – This column displays the most recent date derived from the other six columns in this list.
‘Card Completed Employee DateTime (UTC)’
‘Card Completed Manager DateTime (UTC)’
‘Card Notes Employee DateTime (UTC)’
‘Card Notes Manager DateTime (UTC)’
‘Goal Notes Employee DateTime (UTC)’
‘Goal Notes Manager DateTime (UTC)’
The date and time in these columns are set to Coordinated Universal Time (UTC).
(JEM-19683)
The ‘Starters’, ‘Terminations*’, and ‘Employee Headcount Analysis*’ reports now feature interactive visual tooltips
Hover over specific elements in the reports to reveal visual tooltips displaying metric trends over a selected period.
(JEM-19466)
We’ve significantly enhanced the ‘Leave Metric Analysis’ report to provide a more comprehensive and visual representation of absenteeism within your organisation
On the Employee Absenteeism Rate tab, we’ve added four new drill through pages:
‘Absenteeism by Agreed Hours Details’
‘Absenteeism by Days Details’
‘Bradford Factor Details’
‘Absenteeism by Work Pattern Hours Details’
On the Employee Absenteeism Analysis tab, you can view visuals by metrics including:
‘Absenteeism Rate Based on Days’
‘Absenteeism Based on Bradford Factor’
‘Absenteeism Rate Based on Employees Agreed Hours on Latest Occupancy’
‘Absenteeism Rate Based on Employees Latest Average Work Pattern Hours per Week’
We’ve also added new columns, including ‘Absenteeism Cost’.
(JEM-13687)
What's fixed?
Here's what we've fixed since the last release
You can now override ADP Days transactions manually when the value is greater than 0 without encountering a misleading warning (JEM-19813)
Payslips for casual employees containing sick leave transactions can now be downloaded as expected, and the transactions once again display correctly in Pay Mode (JEM-19798)
You can now update a Pay Rate after an incorrect input. This problem impacted employees with a Casual or Temporary/Fixed Term employment status in their occupancy (JEM-19530)
Pay transactions can once again be successfully imported, enabling the adjustment of leave balances (JEM-19413)
We’ve resolved a conflict between parental leave and leave reversal transactions that wasn’t allowing pay to be processed (JEM-19434)
Leave plans can be attached to casual employees even if they don’t have agreed working hours, as expected (JEM-19721)
Edit an employment agreement classification name or code as expected (JEM-19569)
The Australian TFN Declaration bubble now accurately shows employee details on the corresponding employee profile (JEM-19300)
You can now successfully filter Performance Cards based on Direct Reports or All Reports (JEM-19587)
Duplicate Performance Cards will no longer be created in the employee's Performance Group when a card is accidentally added twice (JEM-19344)
When you clone an Onboarding workflow, the steps will once again maintain their original order (JEM-19083)
Reminder emails for overdue tasks in Onboarding will be sent on the ‘Step End Date’ and the task owner will receive daily reminders after that date until tasks are complete (JEM-19274)
When choosing a custom notification for Onboarding, the ‘Notification’ list now only displays custom notifications with 'Onboarding' type, resolving the issue of notifications from other features appearing alongside them (JEM-19076)
All custom notifications once again send on the trigger date, including those that are sent to a specific email address (JEM-19613)
Custom notifications that are set up with Variable Fields inserted now display the correct information in the corresponding emails, as intended (JEM-19193)
Once again, when a Security Profile is configured with the Employee Access filter set to 'Direct reports,' only employees directly reporting to the user will be displayed (JEM-19135)
The Auditing bubble now accurately reflects the time zone of the changes made (JEM-10833)
Version: Jem 30.1.12 - 25 Jan 2024
What's fixed?
Here's an issue we've fixed since the last release
All employees with a leave liability are once again accurately reflected in the Leave Liability report (JEM-19878)
Version: Jem 30.1.9 - 15 Dec 2023
New report in People and System
New report: Leave Plan Configuration*
This report provides insights into the configuration of leave plans in Jemini, offering a detailed breakdown of each plan. It has a similar setup to the Pay Transaction Configuration report.
There are two tabs:
Employee Leave Plan Listing: This tab displays the general configuration details of each leave plan.
Sub Entitlements: This tab displays the sub-entitlement details associated with each leave plan.
Filter by: Entitlement Amount, Maximum Carry Over Balance, Minimum Leave Balance To Remain When Requesting Leave, Percentage To Pay For Accrual On Termination, Service Duration, Leave Plan Name, Leave Plan Alias, Leave Plan Start Date, Leave Plan End Date, Country, Leave Type, Available To All, Paid, Payroll Transaction, Evidence Required, Employee Can Request This Leave, and Has a Balance.
Report location: This report can be found in both People > Reporting and System > Reporting.
Here's an issue we've fixed since the last release
In Pay Mode, the NZ ADP days transaction once again calculates regardless of pay status, unlike recently when it wasn't recalculating after a direct credit file was created (JEM-19629)
Version: Jem 30.1 - 17 Nov 2023
What's new in People?
Payslip enhancement
When you override a transaction in Pay Mode, the Employee Payslip now reflects this change, including the comment explaining the reason for the override
The rate amount for this transaction is also excluded from the payslip.
(JEM-18846)
Employee profile and KiwiSaver enhancements
An employee’s birth date is no longer required when opting out of KiwiSaver
If you choose not to enter a birth date in the employee profile, you’ll now receive a warning message instead of an error message, which allows you to acknowledge that the birth date has been left blank. This enhancement allows you to set a KiwiSaver status to Opt Out, Not Eligible, or Non Member without requiring a birth date. (JEM-18845)
Performance catalogue – new feature
Managers with access to the Performance Cards Catalogue can now easily duplicate performance cards in the Performance Cards Catalogue
When you select the new Duplicate Icon in the top right corner of a performance card, a panel will open, displaying the same settings as the original card. You can enter a new name, make any necessary adjustments, and select the Green Tick Button to create the new card. This enhancement saves time when creating multiple performance cards.
(JEM-10747)
People reporting enhancements
The ‘Employee Headcount Analysis*’ report now has four new ‘drill through’ options: ‘Starters Details’, ‘Leavers Details’, ‘Employee Headcount Details’, and ‘Employee Headcount Details - Last Year’
You can right-click on a visual to drill through and see new starters, terminations, all employees, and employees from the previous year. This drill through function is also date specific, so it is possible to drill through for a specified point in time. For example, you can drill through to show all employees who worked in November last year.
(JEM-17442)
‘Occupancy Details’, ‘Starters’, and ‘Terminations’ reports now include employment agreement and classification information We’ve added two new columns, ‘Employment Agreement’ and ‘Classification’, providing a more comprehensive view of the employees' occupancy details.
(JEM-19449)
What else is new?
What's fixed?
Here's a list of issues we've fixed since the last release
We’ve improved how continuous leave that has been split over multiple leave requests is calculated (JEM-17260)
During our routine internal testing, we identified a small yet crucial issue affecting access to pay cycles when a public holiday has been applied to the current pay period of an employee's pay mode. The fix will be implemented in all production environments before any upcoming public holidays. (JEM-19363)
In Payroll Setup, an error message displays as expected if the date entered is after the last available Pay Period Date (JEM-4773)
If you start typing an employee name in the search field on the employee landing page in SD (Standard Definition) mode, the filters will remain visible (JEM-7782)
When an employee is terminated, the system will retain their User Profile status so that it can return to its previous state if the termination is reversed (JEM-15226)
The error message associated with the step duration fields in the ONBOARDING WORKFLOW STEP panel now displays the correct information (JEM-18767)
When adding costing codes in Costing, macrons in the costing code name now save as expected rather than overriding to plain text (JEM-18782)
An employee’s Pay Rate can now be deleted after their Occupancy has been deleted (JEM-18913)
You can now update a User Profile that has User Type “Other” without seeing an error (JEM-18939)
The search function in the OWNER backpack in the ADD EMPLOYEE panel now works as expected (JEM-18943)
Payslips for older pay periods can be downloaded for an employee that has been terminated (JEM-19048)
The option to filter Onboarding Tasks by task name in Your Jemini is now working as expected (JEM-19085)
Each leave icon on the leave calendar now displays over the correct dates that the leave was taken, rather than one day ahead (JEM-19088)
Future-dated Work Pattern records can be deleted as expected (JEM-19120)
Select this pencil icon to open edit mode and modify the record.
This icon is visible on Upskilling course and curriculum cards in the employee application. Selecting it opens the ASSIGN CURRICULUM or ASSIGN COURSE panels, allowing you to make edits and attach the customised curricula or courses to the employee.
Select this button to save and submit your content and close the panel.
Select this edit (pencil) icon to make changes to your content or configuration
Select this icon to duplicate a card.
PAYE (Pay As You Earn) is a system in New Zealand where taxes are automatically deducted from an employee's salary or wages by their employer and sent to the government.
Average Daily Pay (ADP) in New Zealand payroll is used to pay public holidays, sick leave, bereavement leave, and alternative holidays. It's calculated by dividing an employee's total gross earnings in the past 52 weeks by the sum of whole or part days they worked or were on paid leave during that time. It's used as an alternative to Relevant Daily Pay (RDP) when RDP can't be calculated.
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