---
title: "How to add an Employee's Entitlement to Work record"
slug: "how-to-add-an-employees-entitlement-to-work-record"
updated: 2024-02-18T21:28:12Z
published: 2024-02-18T21:28:12Z
canonical: "knowledgejems.jemini.com/how-to-add-an-employees-entitlement-to-work-record"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://knowledgejems.jemini.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How to add an Employee's Entitlement to Work record

#### Navigation: People | Employees | *Employees* | Profile | Entitlement to work

---

The entitlement to work functionality, found in an employee's profile bubble, allows you to keep records of your employee's work entitlements. Examples of entitlement to work records are:

- proof of citizenship (like a passport or birth certificate)
- resident or work visas
- driver licences

You can add more than one record of entitlement to work, and the records are date effective so that you can set them to expire if necessary.

          TIP

          

Permission needs to be granted in the user's security profile before they can access the Entitlement to Work bubble. To grant access:

1. Go to *System | Security profile*.
2. Select the security profile card you wish to edit (in this case: **Manager**).
3. In the *Permissions* table, select **EMPLOYEES** to expand list.
4. Select **Employees application** to expand list again.
5. Find **Employee Entitlement to Work** in the list.
6. Select the **View, Add, Change**, and **Delete** checkboxes as required.
7. Select **Green Tick Button** to save the table.
8. Repeat the process for the Employee security profile if needed.
9. Let your managers and employees know they can access the Entitlement to Work bubble.

If you don't have access to security profiles, [raise an iHelp through Infusion](https://infusion.fusion5.com/)

## How to add an Entitlement to Work record

1. Go to *People | Employees*.
2. Select the employee you need to manage.
3. Go to *Profile | Entitlement to work*. The dated ENTITLEMENT TO WORK panel will open.
4. Select **Add an entitlement record** to open the ADD ENTITLEMENT TO WORK panel.
5. Enter the record's **START DATE**. For example, this can be the issue date or the date when you enter the record into Jemini, depending on your company's requirements.
6. Enter the record's **END/EXPIRY DATE** (if applicable).
7. Select the **ENTITLEMENT TO WORK TYPE**. For example, select *Driver Licence*.
8. Enter the record's **ID NUMBER** (if applicable). For example, enter the driver licence ID number.
9. Enter **NOTES** to support the record (if applicable).
10. Add **ATTACHMENTS** or **LINKS** (if applicable). For example, a digital copy of a driver licence can be attached.
11. Select the **Green Tick Button**.

Once you select the **Green Tick Button**, you'll then see the record has been added to the dated ENTITLEMENT TO WORK panel.

## How to edit an Entitlement to Work record

1. Go to *People | Employees*.
2. Select the employee you need to manage.
3. Go to *Profile | Entitlement to work*. The dated ENTITLEMENT TO WORK panel will open.
4. Select **Update an entitlement record** to open the ADD ENTITLEMENT TO WORK panel.
5. Enter the record's **START DATE**. For example, this can be the issue date or the date when you enter the record into Jemini, depending on your company's requirements.
6. Enter the record's **END/EXPIRY DATE** (if applicable).
7. Select the **ENTITLEMENT TO WORK TYPE**. For example, select *Driver Licence*.
8. Enter the record's **ID NUMBER** (if applicable). For example, enter the driver licence ID number.
9. Enter **NOTES** to support the record (if applicable).
10. Add **ATTACHMENTS** or **LINKS** (if applicable). For example, a digital copy of a driver licence can be attached.
11. Select the **Green Tick Button**.

Once you select the **Green Tick Button**, you'll then see the record has been added to the dated ENTITLEMENT TO WORK panel.

## How to delete an Entitlement to Work record

You can delete an entitlement to work record if the **Delete icon** on the record is red.

## Manage the Entitlement to Work core table

The entitlement to work *types* are customisable if you have access to the **People core tables** (Go to *People | People core tables*). You can add, edit, or delete the entitlement types and activate or deactivate them in the core table.

![save or submit icon](https://cdn.document360.io/4610df0d-4d6e-4f46-8b41-8e4dd44c29a6/Images/Documentation/save%20or%20submit%20icon.png)

Select this button to save and submit your content and close the panel.

![delete content icon](https://cdn.document360.io/4610df0d-4d6e-4f46-8b41-8e4dd44c29a6/Images/Documentation/delete%20content%20icon.png)

Select this rubbish bin icon to delete your content or configuration. If the icon is greyed out, the delete function is deactivated.