---
title: "How to add, edit, and delete Positions in the Positions Catalogue"
slug: "how-to-add-edit-and-delete-positions-in-the-positions-catalogue"
tags: ["Jem 32.2"]
updated: 2026-03-24T00:59:41Z
published: 2026-03-24T00:59:41Z
canonical: "knowledgejems.jemini.com/how-to-add-edit-and-delete-positions-in-the-positions-catalogue"
excludeFromExternalSearch: true
---

> ## Documentation Index
> Fetch the complete documentation index at: https://knowledgejems.jemini.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How to add, edit, and delete Positions in the Positions Catalogue

> [!NOTE]
> What you’ll find in this guide
> 
> 1. [Accessing the Positions Catalogue](/docs/how-to-add-edit-and-delete-positions-in-the-positions-catalogue#accessing-the-positions-catalogue)
> 2. [How to add a Position](/docs/how-to-add-edit-and-delete-positions-in-the-positions-catalogue#how-to-add-a-position)
> 3. [How to edit a Position](/docs/how-to-add-edit-and-delete-positions-in-the-positions-catalogue#how-to-edit-a-position)
> 4. [How to delete a Position](/docs/how-to-add-edit-and-delete-positions-in-the-positions-catalogue#how-to-delete-a-position)

## Accessing the Positions Catalogue

Go to **Business > Positions > Positions Catalogue** to open the application.

![](https://cdn.document360.io/4610df0d-4d6e-4f46-8b41-8e4dd44c29a6/Images/Documentation/Positions navigation.png)

> [!NOTE]
> TIP
> 
> Navigation may vary depending on the permissions set in your security profile. For example, if you only have access to the Positions Catalogue and not the Position Chart, your navigation will become **Business > Positions Catalogue**.

![Positions Catalogue view with Add position button top left; Controls on left; postion cards separated into AU, NZ and Not Defined in middle](https://cdn.document360.io/4610df0d-4d6e-4f46-8b41-8e4dd44c29a6/Images/Documentation/Positions%20catalogue%20with%20AU%20and%20NZ%20categories.png)

Position cards display in the catalogue grouped by country (Australia, New Zealand, or Not defined).

> [!NOTE]
> TIP
> 
> **Country grouping is a new feature introduced in Version 32.2**. Positions created before the 32.2 release aren't country-defined and will appear under ‘Not defined’. When you create a new position after the 32.2 release, you'll need to select the country it belongs to.

Each card shows the position number, number of establishments, and number of employees occupying the position.

### Filter positions using Controls:

- Search by position name
- Filter by position classification
- Filter by position category
- Filter by position code (OSCA for Australia, NOL for NZ)
- Filter by position function
- Filter by job level

---

## How to add a Position

![Positions Catalogue with "Add Position" panel open on right ("Add postion" button is top left). Visible fields are filled.](https://cdn.document360.io/4610df0d-4d6e-4f46-8b41-8e4dd44c29a6/Images/Documentation/Add%20Position%20panel%20AU.png)

1. Go to **BUSINESS > POSITIONS > POSITIONS CATALOGUE**.
2. Select **Add position** to open the ADD POSITION panel.
3. Select an **OWNER**.
  - To understand what an owner is, refer to [How to add Owner Organisation Components](/docs/how-to-add-owner-organisation-components).
4. Enter the **POSITION NAME**.
  - For example, “Accountant”.

> [!NOTE]
> TIP
> 
> This name doesn’t need to match the position title that will be created in the position establishment from this ‘template’. It's mainly used to help you identify the position in the catalogue.
5. Enter the **POSITION NUMBER**.
  - The position number is a unique identifier for the position.
  - This section might be filled in already if your organisation has autonumbers set up.

> [!NOTE]
> TIP
> 
> Autonumbers are set up in [Business Core Tables](/docs/intro-to-business-core-tables) and assigned to [Owner Organisation Components](/docs/how-to-add-owner-organisation-components). Any position connected to an Owner with assigned autonumbers will automatically receive a position number. These may or may not be editable, depending on your organisation’s settings.
> 
> If autonumbers are set up, a **POSITION NUMBER PREFIX** might also be assigned. This is a unique identifier for any Owners using the same autonumber core table.
6. Select **COUNTRY**.
  - Options: Australia or New Zealand
  - Australian positions require Position Code and Position Level.
  - New Zealand positions have no mandatory requirements.
  - You can only set the country when creating a new position. You can't change it later.
7. (Optional) Select a **POSITION CLASSIFICATION** from the backpack.
  - By default, the backpack contains the ANZSCO (Australian and New Zealand Standard Classification of Occupations) list. Your organisation can customise this list in Business > Business Core Tables.
  - Use classifications to filter your list of positions in the Positions Catalogue. They’re also useful for reporting purposes.
8. (Mandatory for Australia/Optional for New Zealand) Select a **POSITION CODE** from the backpack.
  - **Australian positions:** Select from OSCA (Occupancy Standard Classification Australia) codes. This list is from the Australian Bureau of Statistics and is the official occupation classification codes for WGEA (Workplace Gender Equality Agency) reporting.
  - **NZ positions:** Select from NOL (National Occupation List) codes (optional). This list is from Stats NZ.
9. (Optional) Select a **POSITION FUNCTION** from the backpack.
  - Records the main duty or job that this position performs.
  - The list is unique to your organisation and managed in Business > Business Core Tables.
  - Use the position function for filtering and reporting purposes.
10. (Optional) Select a **POSITION CATEGORY** from the backpack.
  - Use categories to group positions in any way that suits your organisation (you can select multiple).
  - The list is unique to your organisation and managed in Business > Business Core Tables.
  - Use the position category for filtering and reporting purposes.
11. (Optional) Select a **JOB LEVEL** from the backpack.

> [!NOTE]
> TIP
> 
> Job Level was previously called Position Level. A new Position Level field (introduced in version 32.2) is below.
  - Ranks how senior the position is in the organisation or industry.
  - Jemini includes preloaded job levels, but your organisation can customize the list in People > People Core Tables.
  - Use job level for reporting, like identifying remuneration options. It doesn't determine benefit eligibility or affect reporting structure.
12. (Mandatory for Australia/Optional for New Zealand) Select a **POSITION LEVEL** from the backpack.
  - Australian positions: Select standardised management levels for gender equality reporting.
  - New Zealand positions: Optional setting for tracking your organisational hierarchy.
  - Manage the list in the ‘Position Level’ core table in Business > Business Core Tables.
13. (Optional) Upload **ATTACHMENTS** by choosing a file from your computer.
  - These could be supporting documents related to the position.
14. (Optional) Add **LINKS** by entering a URL.
  - Like attachments, the links could be supporting documents related to the position.
15. Set **ACTIVE** to **Yes** or **No**.
  - Set to **Yes** to activate the position so that you build position establishments in the Position Chart.
  - Set to **No** to stop the position from being used to build position establishments. This will remove it from the Positions list in Position Chart. If the position was previously active, any employees linked to its position establishment will remain attached.
16. Select the **Green Tick Button** to save and close the panel.

Once you’ve finished adding positions to the Positions Catalogue, you can start creating position establishments in the [Position Chart](/docs/how-to-add-edit-and-delete-position-establishments-in-the-position-chart). Connect position establishments to employees through their [Occupancy](/docs/intro-to-occupancy) record.

---

## How to edit a Position

You can edit a position at any time. Any changes will only apply to position establishments created after the edits.

![](https://cdn.document360.io/4610df0d-4d6e-4f46-8b41-8e4dd44c29a6/Images/Documentation/Edit position.png)

1. Go to **BUSINESS > POSITIONS > POSITIONS CATALOGUE**.
2. Select the position card that you want to edit. The POSITION panel will open.
3. Make any necessary changes to the position information. Refer to [How to add a Position](/docs/how-to-add-edit-and-delete-positions-in-the-positions-catalogue#how-to-add-a-position) above for details on each section.
4. Select the **Green Tick Button** to save and close the panel.

---

## How to delete a Position

> [!NOTE]
> TIP
> 
> A position can’t be deleted if it has employees connected to its position establishments. You’ll need to disconnect the employees from the position establishment, then delete the position establishment before deleting the position.

![](https://cdn.document360.io/4610df0d-4d6e-4f46-8b41-8e4dd44c29a6/Images/Documentation/Delete position.png)

1. Go to **BUSINESS > POSITIONS > POSITIONS CATALOGUE**.
2. Select the position card that you want to delete. The POSITION panel will open.
3. Select the **Delete Button**.
4. Select **Go ahead** when the confirmation message appears, or select **Go back** if you’ve changed your mind.

> [!NOTE]
> TIP
> 
> Check how many employees are connected to a position by selecting the EMPLOYEES section of the position card. This will open the POSITION EMPLOYEES panel.
> 
> ![](https://cdn.document360.io/4610df0d-4d6e-4f46-8b41-8e4dd44c29a6/Images/Documentation/Position Employees.png)

![save or submit icon](https://cdn.document360.io/4610df0d-4d6e-4f46-8b41-8e4dd44c29a6/Images/Documentation/save%20or%20submit%20icon.png)

Select this button to save and submit your content and close the panel.

![delete content icon](https://cdn.document360.io/4610df0d-4d6e-4f46-8b41-8e4dd44c29a6/Images/Documentation/delete%20content%20icon.png)

Select this rubbish bin button to delete a record or entry. If the button is greyed out, the delete function is inactive.

## Related

- [How to add, edit, and delete Position Establishments in the Position Chart](/how-to-add-edit-and-delete-position-establishments-in-the-position-chart.md)
- [Positions - Getting Started](/positions-getting-started.md)
- [Configuring Positions - Best practices and tips](/configuring-positions-best-practices-and-tips.md)
- [Intro to the Position Chart](/position-chart.md)
- [Intro to Occupancy](/intro-to-occupancy.md)