---
title: "How to add leave on an employee's behalf"
slug: "how-to-add-leave-on-an-employees-behalf"
updated: 2024-03-14T00:07:35Z
published: 2024-03-14T00:07:35Z
canonical: "knowledgejems.jemini.com/how-to-add-leave-on-an-employees-behalf"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://knowledgejems.jemini.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How to add leave on an employee's behalf

#### Navigation: People | Employees | 'Select Employee' | Action | Leave

---

Typically, an employee can submit a leave request through [Your Jemini](/docs/how-to-apply-for-leave). In some cases, you may need to do it on their behalf through the employee application. Learn how below.

## How to add a Leave Request

1. Go to **PEOPLE > EMPLOYEES**.
2. Select the employee you need to add leave to.
3. Go to **ACTION > LEAVE** to open the employee leave application.
4. Select **Tasks** to open the Tasks view.
5. Select **Add leave request** to open the ADD LEAVE REQUEST panel.

          TIP

          

There are two areas where you can find the **Add leave request** button: a. If your employee **doesn't** have any leave requests within the selected date range, the button will be in the middle of the screen. b. If your employee **does** have visible leave requests, the button will be on the top left of the screen, above **Controls**.

1. Select the **LEAVE TYPE** that you want to create leave for on behalf of the employee.
  - If the employee has multiple leave plans for the same leave type, the LEAVE PLAN setting will appear. Select the desired leave plan from the list.
2. Select the **REQUEST TYPE**. In this case it will be **Leave request**.
3. Select the **DATE RANGE**.  

a. Navigate to the month when your employee needs to take their leave.  

b. Select the **first** day of their leave.  

c. Select the **last** day of their leave.

          TIP

          

If the employee only needs to take one day of leave, select the day they want to take leave for, then select it again to confirm.

1. The **SELECTED DATES** will appear once you've made your selection – check these are correct. If not, go back to the calendar and reselect the dates.
2. The **NUMBER OF LEAVE HOURS FIRST DAY** and **NUMBER OF LEAVE HOURS LAST DAY** will be based on your employee's regular work pattern. If, for example, they're only taking a half-day of leave, you can adjust the number of hours to reflect the actual hours of leave they'll be taking.
3. The **BALANCE METRICS** calculates the number of hours, days or weeks leave:  

a. that they have before they take the leave that you're currently adding.  

b. that they've taken for the leave that you're currently adding.  

c. that they have after they've taken the leave that you're currently adding.
4. If you need to supply **EVIDENCE** for why they're taking leave, you can upload a file.
5. Add notes in the **MANAGER NOTES** section if necessary.
6. Select the **Green Tick Button** to save and close the panel. The card will automatically move to **Done**.

[Video](https://cdn.document360.io/4610df0d-4d6e-4f46-8b41-8e4dd44c29a6/Images/Documentation/Manager%20-%20Creating%20Leave%20on%20behalf%20of%20Employee.mp4)

### How to delete a leave request

If the leave *hasn't* been paid, you can delete a leave request.

If the leave *has* been paid, you'll need to add a leave reversal. Refer to [How to add a leave reversal request](/docs/how-to-add-a-leave-reversal-request).

          TIP

          

Leave requests can't be edited. If you want to edit the request, you'll need to delete it then create a new one with the changes.

1. Go to **PEOPLE > EMPLOYEES**.
2. Select the employee you need to add leave to.
3. Go to **ACTION > LEAVE** to open the employee leave application.
4. Select **Tasks** to open the Tasks view.
5. Select the leave event card you need to delete.

          TIP

          

The dates in the Controls will default to six months. If you can't see leave events in the Tasks view because they're outside of those dates, use the Controls to change the **FROM DATE** and **TO DATE** to match the dates of the leave events. You can also **FILTER BY LEAVE TYPE**.

1. Select the **Delete Button** to delete the leave request.
2. Read the **Confirmation** message and select **Go ahead**.

![save or submit icon](https://cdn.document360.io/4610df0d-4d6e-4f46-8b41-8e4dd44c29a6/Images/Documentation/save%20or%20submit%20icon.png)

Select this button to save and submit your content and close the panel.

![delete content icon](https://cdn.document360.io/4610df0d-4d6e-4f46-8b41-8e4dd44c29a6/Images/Documentation/delete%20content%20icon.png)

Select this rubbish bin button to delete a record or entry. If the button is greyed out, the delete function is inactive.