---
title: "Intro to KiwiSaver"
slug: "intro-to-kiwisaver"
updated: 2024-07-24T23:12:30Z
published: 2024-07-24T23:12:30Z
canonical: "knowledgejems.jemini.com/intro-to-kiwisaver"
excludeFromExternalSearch: true
---

> ## Documentation Index
> Fetch the complete documentation index at: https://knowledgejems.jemini.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Intro to KiwiSaver

#### Navigation: People | Employees | ‘Select the Employee you need to manage’ | Action | KiwiSaver

---

          Note for System Administrators

          

**Open to view permission settings**

  

To give a user access to KiwiSaver records in the employee application:

1. Go to *System | Security profiles*.
2. Select the Security Profile that requires access to the employee KiwiSaver bubble.
3. In Permissions, scroll down and expand the *Employees | Employees application | Employee records* to find *KiwiSaver* permissions.
4. Tick the *View, Add, Change* and *Delete* boxes for KiwiSaver.

The KiwiSaver bubble in the employee application allows you to manage KiwiSaver records for New Zealand employees. KiwiSaver is a voluntary savings scheme in New Zealand. Each employee who has opted into KiwiSaver can have contributions automatically deducted from their pay. By law, you, as an employer, will also have to contribute a percentage to their KiwiSaver.

Below are instructions for adding, editing, and deleting a KiwiSaver record. When you add, edit, or delete a KiwiSaver record, it triggers the creation, end date, or deletion of the connected pay transactions that contribute towards the employee's KiwiSaver.

## How to add a KiwiSaver record

1. Go to **People | Employees**.
2. Select the employee you need to add a KiwiSaver record to.
3. Go to **Action | KiwiSaver**. The dated KIWISAVER panel will open.
4. Select **Add a KiwiSaver record**. The ADD KIWISAVER panel will open.
5. Enter the **START DATE**. The START DATE will be autofilled with the first available pay cycle start date, but can be changed if the employee's KiwiSaver start date is later than then.
6. (Optional): Enter the **END DATE** if required.
7. Set the **EMPLOYEE HAS A NON-KIWISAVER SUPERANNUATION SCHEME** to **Yes** or **No**.
  - Setting to **Yes** unlocks the Super Fund bubble in the employee's Action bubble and allows Super Fund records to be added to the employee.
  - Setting to **No** keeps the Super Fund bubble hidden and no records can be added.

          TIP

          

A New Zealand employee's Super Fund bubble can only be accessed if the **EMPLOYEE HAS A NON-KIWISAVER SUPERANNUATION SCHEME** in their KiwiSaver record is set to **Yes**. However, employees currently can't change this setting themselves​. A manager must set it to **Yes** for the employee to access the Super Fund bubble.

1. Choose the employee's KiwiSaver **STATUS** from the roller list. If you select **Opt In** as the STATUS, complete the following steps:
  1. Set **MEMBER STATUS** to **New member** or **Current member**.
    - Set to **New member** if the employee has a brand new KiwiSaver account. This will show as **Auto Enrolment** on the IRD file.
    - Set to **Current member** if the employee already has a KiwiSaver account.
  2. Choose the **EMPLOYEE CONTRIBUTION RATE** from the roller list. Use the information that the employee has provided to determine the percentage. The number you select is the percentage of your employees' gross salary or wage that is contributed to their KiwiSaver account.
  3. Choose the **EMPLOYER CONTRIBUTION RATE** from the roller list. You must contribute 3% of your employees' gross salary or wage to their KiwiSaver account by law. You have the option to contribute more if you want to.

          TIP

          

You don't have to make compulsory employer contributions for an employee under 18 or when they have reached the age of 65.

1. Set **PAY THE ESCT ON BEHALF OF THE EMPLOYEE** to **Yes** or **No**.
  - Set to **Yes** to pay the ESCT so that the employee receives the full employer contribution.
  - Set to **No** to deduct the ESCT from the employer's contribution, resulting in the employee receiving a lower amount.
2. (Optional): Complete the **Content** section by adding **ATTACHMENTS** or **LINKS** if required. This could include supporting information, such as the [KiwiSaver form](https://www.ird.govt.nz/-/media/project/ir/home/documents/forms-and-guides/ir1---ir99/ks2/ks2-09-2020.pdf) filled out by the employee.
3. (Optional): Enter **NOTES** related to the KiwiSaver record if required.
4. Select the **Green Tick Button** to save and close the ADD KIWISAVER panel. You'll see the new KiwiSaver record added to the CURRENT section of the dated KIWISAVER panel.
5. You may now close the dated KIWISAVER panel.

## How to edit a KiwiSaver record

1. Go to **People | Employees**.
2. Select the employee you need to add a KiwiSaver record to.
3. Go to **Action | KiwiSaver**. The dated KIWISAVER panel will open.
4. Select **Update KiwiSaver record**. The ADD KIWISAVER panel will open.
5. Enter the **START DATE**. The START DATE will be autofilled with the first available pay cycle start date, but can be changed if the employee's KiwiSaver start date is later than then.
6. (Optional): Enter the **END DATE** if required.
7. Set the **EMPLOYEE HAS A NON-KIWISAVER SUPERANNUATION SCHEME** to **Yes** or **No**.
  - Setting to **Yes** unlocks the Super Fund bubble in the employee's Action bubble and allows Super Fund records to be added to the employee.
  - Setting to **No** keeps the Super Fund bubble hidden and no records can be added.

          TIP

          

A New Zealand employee's Super Fund bubble can only be accessed if the **EMPLOYEE HAS A NON-KIWISAVER SUPERANNUATION SCHEME** in their KiwiSaver record is set to **Yes**. However, employees currently can't change this setting themselves​. A manager must set it to **Yes** for the employee to access the Super Fund bubble.

1. Choose the employee's KiwiSaver **STATUS** from the roller list. If you select Opt In as the STATUS, complete the following steps:
  1. Set **MEMBER STATUS** to **New member** or **Current member**.
    - Set to **New member** if the employee has a brand new KiwiSaver account. This will show as **Auto Enrolment** on the IRD file.
    - Set to **Current member** if the employee already has a KiwiSaver account.
  2. Choose the **EMPLOYEE CONTRIBUTION RATE** from the roller list. Use the information that the employee has provided to determine the percentage.
  3. Choose the **EMPLOYER CONTRIBUTION RATE** from the roller list. You must contribute 3% of your employees' gross salary or wage to their KiwiSaver account by law. You have the option to contribute more if you want to.

          TIP

          

You don't have to make compulsory employee contributions for an employee under 18 or when they have reached the age of 65.

1. Set **PAY THE ESCT ON BEHALF OF THE EMPLOYEE** to **Yes** or **No**.
  - Set to **Yes** to pay the ESCT so that the employee receives the full employer contribution.
  - Set to **No** to deduct the ESCT from the employer's contribution, resulting in the employee receiving a lower amount.
2. (Optional): Complete the **Content** section by adding **ATTACHMENTS** or **LINKS** if required. This could include supporting information, such as the [KiwiSaver form](https://www.ird.govt.nz/-/media/project/ir/home/documents/forms-and-guides/ir1---ir99/ks2/ks2-09-2020.pdf) filled out by the employee.
3. (Optional): Enter **NOTES** related to the KiwiSaver record if required.
4. Select the **Green Tick Button** to save and close the ADD KIWISAVER panel. You'll see the new KiwiSaver record added to the CURRENT section of the dated KIWISAVER panel (or the FUTURE section if the start date you entered is still in the future). The previous record will move into the HISTORICAL section.
5. You may now close the dated KIWISAVER panel.

## How to delete a KiwiSaver record

You can delete a KiwiSaver record if the **Delete Button** on the record is red.

1. Go to **People | Employees**.
2. Select the employee you need to add a KiwiSaver record to.
3. Go to **Action | KiwiSaver**. The dated KIWISAVER panel will open.
4. Select the red **Delete Button** on the KiwiSaver record you need to delete.
5. Select **Go ahead** when the CONFIRMATION message appears.
6. You may now close the dated KIWISAVER panel.

ESCT (Employer Superannuation Contribution Tax) is a tax on the employer contribution to an employee's KiwiSaver or super fund (New Zealand employees only).

![save or submit icon](https://cdn.document360.io/4610df0d-4d6e-4f46-8b41-8e4dd44c29a6/Images/Documentation/save%20or%20submit%20icon.png)

Select this button to save and submit your content and close the panel.

![delete content icon](https://cdn.document360.io/4610df0d-4d6e-4f46-8b41-8e4dd44c29a6/Images/Documentation/delete%20content%20icon.png)

Select this rubbish bin button to delete a record or entry. If the button is greyed out, the delete function is inactive.