--- title: "Intro to Notification Catalogue" slug: "intro-to-notification-catalogue" updated: 2023-10-05T04:26:50Z published: 2023-10-05T04:26:50Z canonical: "knowledgejems.jemini.com/intro-to-notification-catalogue" --- > ## Documentation Index > Fetch the complete documentation index at: https://knowledgejems.jemini.com/llms.txt > Use this file to discover all available pages before exploring further. # Intro to Notification Catalogue #### Navigation: System | Notification Catalogue --- Note for System Administrators **Click or tap here to view permission settings** The notification catalogue is typically only accessible to the system administrator. However, if you need to give another user access: 1. Go to *System | Security profiles*. 2. Select the Security Profile that requires access to the Notification Catalogue bubble. 3. In Permissions, scroll down and expand the *Notification | Notification application | Notification records* to find the Notification Catalogue permissions. 4. Tick the boxes to *Enable, View, Add, Change* and *Delete* notification records. Notifications in Jemini are messages emailed to an employee, their manager, or specific position establishments to tell them about events or actions required of them. Notifications keep the recipient informed about important activities related to various features. These notifications can range from reminding about upcoming events, notifying about record changes, or communicating other relevant information. The notification catalogue holds all system-generated and custom notifications specifically created for your company. ![Screenshot of notification catalogue with pre-added cards visible and Add Notification panel open with sample information entered](https://cdn.document360.io/4610df0d-4d6e-4f46-8b41-8e4dd44c29a6/Images/Documentation/Notification%20catalogue.png) ### What are system-generated notifications? Cards marked with the Jemini system icon are pre-set notifications created by Jemini. These notifications can't be edited or deleted. However, you can change the notification name and the activation status. ### What are custom notifications? You can create a custom notification to match your brand voice and tone and highlight specific information you want the recipients to know. When you create a notification for a feature, it becomes available for selection when adding a new record in that specific feature. Features that can have custom notifications attached are: - Aspiration groups - Employee Termination - Entitlement to work - Occupancy - Onboarding steps - Pay Rate - Performance groups - Super Fund - Upskilling curricula, courses, or sessions For example, after you’ve set up an Aspirations notification, you can go to the Aspirations groups catalogue and add it to a chosen group. Recipients will then receive the notification based on the group's start or end date, according to the specifications provided when creating it in the notification catalogue. ### Use Controls to filter the catalogue results You can filter the notification cards by name or status in the Controls section. The *Active* filter is selected by default, so only active notifications are displayed. Remove this filter to view inactive notifications, which are identifiable by the Inactive icon. ## How to add a custom notification 1. Go to *System | Notification Catalogue*. 2. Select **Add notification** to open the ADD NOTIFICATION panel. 3. Enter the **NOTIFICATION NAME**. We recommend using a descriptive name that clearly conveys the purpose of the notification. 4. Open the **NOTIFICATION FEATURE** backpack and choose the feature to link with the notification. 5. Open the **NOTIFICATION DATE TYPE** backpack and choose the event that will trigger the notification when linked to a feature's record. 6. Set **SEND NOTIFICATION BEFORE OR AFTER** to *Before* or *After*. a. If you choose *Before*, specify **HOW MANY DAYS BEFORE THE EVENT DATE WILL THE EMAIL BE SENT**. For example, if you want the notification to be sent a week *before* the event date, enter the number *7*. b. If you choose *After*, specify **HOW MANY DAYS BEFORE THE EVENT DATE WILL THE EMAIL BE SENT**. For example, if you want the notification to be sent a couple of days *after* the event date, enter the number *2*. 7. Choose **WHO RECEIVES THE NOTIFICATION** from the *Select user type* or *Select position establishment* backpacks. - You can only choose employee or manager, but you can select more than one position establishment. - Alternatively, enter an email address in the **SEND TO** field if the recipient isn't available from those options. - Additionally, you can enter **WHO RECEIVES A COPY OF THE NOTIFICATION**. 8. Select **Build message** to open the MESSAGE editor. - The **Build message** button will appear after you select the NOTIFICATION DATE TYPE. - The MESSAGE editor allows you to tailor your message to the recipient and enter information related to the feature. - You can insert variables related to your chosen feature (such as employee name or record start date). - [Learn more about how to use the message editor below](/docs/intro-to-notification-catalogue#how-to-use-the-message-editor). 9. Once you've finished building your message, select the Circled tick icon or the Shrink icon to close the MESSAGE editor. 10. Set **ACTIVE** to *Yes* or *No*, depending on whether you want to make the notification available to select in the feature record panel. 11. Select the ***Green Tick Button*** to save and close the ADD NOTIFICATION panel. ## How to edit a custom notification 1. Go to *System | Notification Catalogue*. 2. Choose the notification card to edit. When you select the card, the NOTIFICATION panel will open. TIP Cards that are marked with the Jemini system icon are pre-set notifications created by Jemini. You can only edit these cards' notification name and activation status. 1. *(Optional):* Edit the **NOTIFICATION NAME**. We recommend using a descriptive name that clearly conveys the purpose of the notification. 2. The **NOTIFICATION FEATURE** and **NOTIFICATION DATE TYPE** backpacks will be greyed out and can't be edited. 3. *(Optional):* Set the **SEND NOTIFICATION BEFORE OR AFTER** to *Before* or *After*. a. If you choose *Before*, specify **HOW MANY DAYS BEFORE THE EVENT DATE WILL THE EMAIL BE SENT**. For example, if you want the notification to be sent a week *before* the event date, enter the number *7*. b. If you choose *After*, specify **HOW MANY DAYS BEFORE THE EVENT DATE WILL THE EMAIL BE SENT**. For example, if you want the notification to be sent a couple of days *after* the event date, enter the number *2*. 4. *(Optional):* Choose **WHO RECEIVES THE NOTIFICATION** from the *Select user type* or *Select position establishment* backpacks. - You can only choose employee or manager, but you can select more than one position establishment. - Alternatively, enter an email address in the **SEND TO** field if the recipient isn't available from those options. - Additionally, you can enter **WHO RECEIVES A COPY OF THE NOTIFICATION**. 5. *(Optional):* Select **Edit message** to open the MESSAGE editor. - The MESSAGE editor allows you to tailor your message to the recipient and enter information related to the feature. - You can insert variables related to your chosen feature (such as employee name or record start date). - [Learn more about how to use the message editor below](/docs/intro-to-notification-catalogue#how-to-use-the-message-editor). 6. Select the Circled tick icon or the Shrink icon to close the MESSAGE editor if you had it open for editing. 7. *(Optional):* Set **ACTIVE** to *Yes* or *No*, depending on whether you want to make the notification available to select in the feature record panel. 8. Select the ***{{{glossary.Green Tick Button}}*** to save and close the NOTIFICATION panel. ## How to delete a custom notification 1. Go to *System | Notification Catalogue*. 2. Choose the notification card to edit. When you select the card, the NOTIFICATION panel will open. TIP Cards marked with the Jemini system icon are pre-set notifications created by Jemini and can't be deleted. 1. Select the ***Delete Button***. 2. Select **Go ahead** when the CONFIRMATION message appears. ## How to use the message editor When you open a NOTIFICATION panel and select **Build message** (or **Edit message**), the message editor will open. ![Screenshot of Notification message builder in the Notification Catalogue](https://cdn.document360.io/4610df0d-4d6e-4f46-8b41-8e4dd44c29a6/Images/Documentation/Notification%20message%20builder.png) Three sections are available for composing the message, which will be sent in email format to the recipient. The three sections are: - **MESSAGE SUBJECT** The message subject is the email subject line. This section has a limit of 60 characters, so we recommend you make the message subject concise, relevant, and compelling. It should give recipients a clear idea of the email's content and encourage them to open it when it reaches their inbox. - **MESSAGE TITLE** The message title is the heading within the email body. Like the message subject, it has a limit of 60 characters, so it needs to be short and to the point. Ideally, it will introduce the recipient to the main purpose of the email. - **MESSAGE BODY** The message body is the body of the email. You can write it the same way you would compose a regular email. You may want to use this section to explain the purpose of the notification, why it was sent to the recipient, and what they need to do. #### Customise your text and insert variables The message editor uses a rich text editor to help you customise your text. You can make your text bold, italicised, underlined, and more: ![Close up of rich text editor tools](https://cdn.document360.io/4610df0d-4d6e-4f46-8b41-8e4dd44c29a6/Images/Documentation/Rich%20text%20editor.png) Insert variables to customise the message even further. For example, if you want to address it to the recipient, select **Insert variable** and choose *Employee full name* from the list. The list of available variables will change depending on the feature and dates you've selected in the ADD NOTIFICATION panel. For example, the screenshot below shows available variables for an Upskilling notification that will be triggered when the course is completed: ![Sample text using rich text editor](https://cdn.document360.io/4610df0d-4d6e-4f46-8b41-8e4dd44c29a6/Images/Documentation/Sample%20text%20using%20rich%20text%20editor.png) #### Example of a notification that has been sent to the recipient ![Screenshot of notification email sample](https://cdn.document360.io/4610df0d-4d6e-4f46-8b41-8e4dd44c29a6/Images/Documentation/Notification%20email%20sample.png) ![Jemini system icon](https://cdn.document360.io/4610df0d-4d6e-4f46-8b41-8e4dd44c29a6/Images/Documentation/Jemini%20system%20icon.png) The Jemini system icon is used to indicate cards and other functionality that are generated by Jemini. These items can't be edited or deleted. ![inactive icon(2)](https://cdn.document360.io/4610df0d-4d6e-4f46-8b41-8e4dd44c29a6/Images/Documentation/inactive%20icon(2).png) The inactive icon indicates the items that are locked and unusable elsewhere in the system. ![circled tick bg](https://cdn.document360.io/4610df0d-4d6e-4f46-8b41-8e4dd44c29a6/Images/Documentation/circled%20tick%20bg.png)Select this icon when you're done making changes in the panel. Your changes will be saved, and the panel will close. ![minimise content](https://cdn.document360.io/4610df0d-4d6e-4f46-8b41-8e4dd44c29a6/Images/Documentation/minimise%20content.png) Use this icon to shrink the panel when you're done making changes. Your changes will be saved, and the panel will close. ![save or submit icon](https://cdn.document360.io/4610df0d-4d6e-4f46-8b41-8e4dd44c29a6/Images/Documentation/save%20or%20submit%20icon.png) Select this button to save and submit your content and close the panel. ![delete content icon](https://cdn.document360.io/4610df0d-4d6e-4f46-8b41-8e4dd44c29a6/Images/Documentation/delete%20content%20icon.png) Select this rubbish bin button to delete a record or entry. If the button is greyed out, the delete function is inactive.