Intro to KiwiSaver

  • Updated on Jul 24, 2024
  • Published on Oct 5, 2023
  • 6 minute(s) read
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Navigation: People | Employees | ‘Select the Employee you need to manage’ | Action | KiwiSaver

Note for System Administrators
Open to view permission settings



To give a user access to KiwiSaver records in the employee application:

  1. Go to System | Security profiles.
  2. Select the Security Profile that requires access to the employee KiwiSaver bubble.
  3. In Permissions, scroll down and expand the Employees | Employees application | Employee records to find KiwiSaver permissions.
  4. Tick the View, Add, Change and Delete boxes for KiwiSaver.

The KiwiSaver bubble in the employee application allows you to manage KiwiSaver records for New Zealand employees.
KiwiSaver is a voluntary savings scheme in New Zealand. Each employee who has opted into KiwiSaver can have contributions automatically deducted from their pay. By law, you, as an employer, will also have to contribute a percentage to their KiwiSaver.

Below are instructions for adding, editing, and deleting a KiwiSaver record. When you add, edit, or delete a KiwiSaver record, it triggers the creation, end date, or deletion of the connected pay transactions that contribute towards the employee's KiwiSaver.

How to add a KiwiSaver record

  1. Go to People | Employees.
  2. Select the employee you need to add a KiwiSaver record to.
  3. Go to Action | KiwiSaver. The dated KIWISAVER panel will open.
  4. Select Add a KiwiSaver record. The ADD KIWISAVER panel will open.
  5. Enter the START DATE. The START DATE will be autofilled with the first available pay cycle start date, but can be changed if the employee's KiwiSaver start date is later than then.
  6. (Optional): Enter the END DATE if required.
  7. Set the EMPLOYEE HAS A NON-KIWISAVER SUPERANNUATION SCHEME to Yes or No.
    • Setting to Yes unlocks the Super Fund bubble in the employee's Action bubble and allows Super Fund records to be added to the employee.
    • Setting to No keeps the Super Fund bubble hidden and no records can be added.
TIP

A New Zealand employee's Super Fund bubble can only be accessed if the EMPLOYEE HAS A NON-KIWISAVER SUPERANNUATION SCHEME in their KiwiSaver record is set to Yes. However, employees currently can't change this setting themselves​. A manager must set it to Yes for the employee to access the Super Fund bubble.

  1. Choose the employee's KiwiSaver STATUS from the roller list. If you select Opt In as the STATUS, complete the following steps:
    1. Set MEMBER STATUS to New member or Current member.
      • Set to New member if the employee has a brand new KiwiSaver account. This will show as Auto Enrolment on the IRD file.
      • Set to Current member if the employee already has a KiwiSaver account.
    2. Choose the EMPLOYEE CONTRIBUTION RATE from the roller list. Use the information that the employee has provided to determine the percentage. The number you select is the percentage of your employees' gross salary or wage that is contributed to their KiwiSaver account.
    3. Choose the EMPLOYER CONTRIBUTION RATE from the roller list. You must contribute 3% of your employees' gross salary or wage to their KiwiSaver account by law. You have the option to contribute more if you want to.
TIP

You don't have to make compulsory employer contributions for an employee under 18 or when they have reached the age of 65.

  1. Set PAY THE ESCT ON BEHALF OF THE EMPLOYEE to Yes or No.
    • Set to Yes to pay the ESCT so that the employee receives the full employer contribution.
    • Set to No to deduct the ESCT from the employer's contribution, resulting in the employee receiving a lower amount.
  2. (Optional): Complete the Content section by adding ATTACHMENTS or LINKS if required. This could include supporting information, such as the KiwiSaver form filled out by the employee.
  3. (Optional): Enter NOTES related to the KiwiSaver record if required.
  4. Select the Green Tick Button to save and close the ADD KIWISAVER panel. You'll see the new KiwiSaver record added to the CURRENT section of the dated KIWISAVER panel.
  5. You may now close the dated KIWISAVER panel.

How to edit a KiwiSaver record

  1. Go to People | Employees.
  2. Select the employee you need to add a KiwiSaver record to.
  3. Go to Action | KiwiSaver. The dated KIWISAVER panel will open.
  4. Select Update KiwiSaver record. The ADD KIWISAVER panel will open.
  5. Enter the START DATE. The START DATE will be autofilled with the first available pay cycle start date, but can be changed if the employee's KiwiSaver start date is later than then.
  6. (Optional): Enter the END DATE if required.
  7. Set the EMPLOYEE HAS A NON-KIWISAVER SUPERANNUATION SCHEME to Yes or No.
    • Setting to Yes unlocks the Super Fund bubble in the employee's Action bubble and allows Super Fund records to be added to the employee.
    • Setting to No keeps the Super Fund bubble hidden and no records can be added.
TIP

A New Zealand employee's Super Fund bubble can only be accessed if the EMPLOYEE HAS A NON-KIWISAVER SUPERANNUATION SCHEME in their KiwiSaver record is set to Yes. However, employees currently can't change this setting themselves​. A manager must set it to Yes for the employee to access the Super Fund bubble.

  1. Choose the employee's KiwiSaver STATUS from the roller list. If you select Opt In as the STATUS, complete the following steps:
    1. Set MEMBER STATUS to New member or Current member.
      • Set to New member if the employee has a brand new KiwiSaver account. This will show as Auto Enrolment on the IRD file.
      • Set to Current member if the employee already has a KiwiSaver account.
    2. Choose the EMPLOYEE CONTRIBUTION RATE from the roller list. Use the information that the employee has provided to determine the percentage.
    3. Choose the EMPLOYER CONTRIBUTION RATE from the roller list. You must contribute 3% of your employees' gross salary or wage to their KiwiSaver account by law. You have the option to contribute more if you want to.
TIP

You don't have to make compulsory employee contributions for an employee under 18 or when they have reached the age of 65.

  1. Set PAY THE ESCT ON BEHALF OF THE EMPLOYEE to Yes or No.
    • Set to Yes to pay the ESCT so that the employee receives the full employer contribution.
    • Set to No to deduct the ESCT from the employer's contribution, resulting in the employee receiving a lower amount.
  2. (Optional): Complete the Content section by adding ATTACHMENTS or LINKS if required. This could include supporting information, such as the KiwiSaver form filled out by the employee.
  3. (Optional): Enter NOTES related to the KiwiSaver record if required.
  4. Select the Green Tick Button to save and close the ADD KIWISAVER panel. You'll see the new KiwiSaver record added to the CURRENT section of the dated KIWISAVER panel (or the FUTURE section if the start date you entered is still in the future). The previous record will move into the HISTORICAL section.
  5. You may now close the dated KIWISAVER panel.

How to delete a KiwiSaver record

You can delete a KiwiSaver record if the Delete Button on the record is red.

  1. Go to People | Employees.
  2. Select the employee you need to add a KiwiSaver record to.
  3. Go to Action | KiwiSaver. The dated KIWISAVER panel will open.
  4. Select the red Delete Button on the KiwiSaver record you need to delete.
  5. Select Go ahead when the CONFIRMATION message appears.
  6. You may now close the dated KIWISAVER panel.