Who can benefit from this guide?
HR & payroll staff who have access to Super Funds and are responsible for adding and managing these records.
This guide specifically focuses on New Zealand super funds. If you're adding an Australian super fund, refer to Intro to Super Funds catalogue (AU).
System Administrators: Open to view permission settings
To give a user access to the Super Funds bubble:
Go to System > Security profiles.
Select the Security Profile that requires access to the Super Funds bubble.
In Permissions, scroll down and expand Super Funds to find the Super Fund application and Super Fund record permissions.
Tick the Enable, View, Add, Change, and Delete boxes for Super Funds.
If you need help, reach out to our support team: raise an iHelp through Infusion.
In New Zealand, super funds help employees save for retirement through employer contributions that are invested over time. This includes both KiwiSaver schemes and traditional superannuation funds.
The Super Funds catalogue, found in the People bubble, covers both traditional superannuation schemes and KiwiSaver-complying funds that need custom management.
TIP
Manage standard KiwiSaver through employee KiwiSaver records. You don’t need to set up a fund in the Super Funds catalogue like you do for these super funds. See Intro to KiwiSaver.
Use Super Funds when:
Setting up a KiwiSaver-complying scheme with non-standard arrangements: For employees whose KiwiSaver doesn't fit the standard KiwiSaver module workflow. They'll still
have a KiwiSaver record (with 'NonKiwiSaver Scheme' selected), but you'll manage their fund details here.
Setting up traditional superannuation funds: For non-KiwiSaver super schemes.
You can add super funds to this catalogue and then link them to employees in the employee application. To learn how to link a super fund to an employee, refer to Intro to Super Fund (New Zealand).
How to add a New Zealand Super Fund
Go to People > Super Funds.
Select ADD SUPER FUND to open the ADD SUPER FUND panel.
Enter the NAME.
For COUNTRY, select New Zealand.
Enter the ALIAS.
Enter the CODE.
Enter the IRD number of the super fund.
Set IS COMPLYING KIWISAVER FUND to Yes or No.
Set to Yes if this super fund complies with KiwiSaver regulations. Use this for KiwiSaver schemes that need to be managed through the Super Funds module instead of the standard KiwiSaver functionality.
Set to No if this super fund is a traditional superannuation scheme that doesn't comply with KiwiSaver regulations.
This setting doesn't currently affect payroll calculations. The SUPER FUND IS SUBJECT TO ESCT setting determines tax treatment.
Set SUPER FUND IS SUBJECT TO ESCT to Yes or No.
Set to Yes if employer contributions to this fund are subject to ESCT. Jemini will calculate ESCT on employer contributions based on the employee's ESCT rate from their tax details.
Set to No if employer contributions to this fund are exempt from ESCT. Jemini won’t calculate ESCT for contributions to this fund.
If an employee has both a KiwiSaver record and a super fund record, Jemini splits the ESCT calculation between them based on this setting and the contribution amounts.
(Optional) Select EMPLOYER CONTRIBUTION TRANSACTION from the backpack.
Jemini uses this transaction to process the employer's mandatory contributions to the fund.
The backpack shows only transactions set up for employer super contributions.
(Optional) Select EMPLOYER CONTRIBUTION PRE-TAX TRANSACTION from the backpack.
Jemini uses this transaction to process additional employer contributions that are made from pre-tax earnings.
The backpack shows only pre-tax deduction transactions set up for employer super contributions.
(Optional) Select EMPLOYEE PRE-TAX CONTRIBUTION TRANSACTION from the backpack.
Jemini uses this transaction to process employee contributions taken from their salary before tax is applied (salary sacrifice).
The backpack shows only pre-tax deduction transactions set up for employee super contributions.
(Optional) Select EMPLOYEE AFTER-TAX CONTRIBUTION TRANSACTION from the backpack.
Jemini uses this transaction to process employee contributions taken from their salary after tax has been applied (voluntary contributions).
The backpack shows only voluntary after-tax deduction transactions set up for employee super contributions.
Select Green Tick Button to save and close the panel.
How to edit a New Zealand Super Fund
IMPORTANT
Once the pay cycle process has reached the direct credit point, the super fund can no longer be edited, as it will interfere with processed calculations.
You may be able to edit a super fund during the pay cycle process before the direct credit file is generated, but you'll need to recalculate the pay if any changes are made to make sure they're included in the pay.
Go to People > Super Funds.
Select the super fund record you want to edit to open the SUPER FUND panel.
Enter new super fund information into the fields as required. For detailed instructions on each setting, refer to the relevant steps in How to add a New Zealand Super Fund above.
Select Green Tick Button to save and close panel.
How to delete a New Zealand Super Fund
IMPORTANT
Once the pay cycle process has reached the direct credit point, the super fund can no longer be deleted, as it will interfere with processed calculations.
Go to People > Super Funds.
Select the super fund record you want to delete to open the SUPER FUND panel.
Select the Delete Button to delete the record.
Select Go ahead when the confirmation message appears.
Next steps: Adding super funds to employee records
You can add super fund records to employees by following Intro to Super Fund (NZ).
Employees can add their own super fund records if your administrator has given them access. See Intro to Super Fund (NZ) - Your Jemini.
