Upskilling courses catalogue

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Delivery Types

There are five different types of courses you can configure.

• Instructor led
• Webinar
• Independent
• On the job training
• eLearning

Instructor led

These courses will be led by a trainer. You'll be able to choose a session from the list of what’s available. If there is a course that requires your manager's approval, you’ll see Pending on the panel under approval.

Webinar

These courses are all based online. You'll be able to choose a session from the list of what’s available. If there is a course that requires your manager's approval, you’ll see Pending on the panel under approval.

Independent

These courses you'll undertake on your own. You'll need to acknowledge that you've read the course content before you can complete the course.

On the Job Training

These courses you undertake on your own or with a peer or supervisor. You will have one or more tasks to complete and you may be asked to acknowledge task content before you can complete each task. You can complete multiple course tasks over any given time. Open the Course Tasks in the panel to view the tasks and complete them. Both you and your manager will need to complete all of the tasks to complete the course; this may include adding attachments, links or a signature. Some tasks will be accessible only to you, your manager, or both of you.

eLearning

These courses are all based online. You'll be able to access a course from the panel (you'll need to select the Open button).

All Delivery types allow you to:

• Set a Grade or status for completing learning (n/a for eLearning)
• Add Tags
• Add Attachments
• Add URL links (n/a for eLearning)
• Set a Course Category
• Set Pre-requisites
• Link to Aspirations feature
• Set to Repeat

There are also some additional specialised settings for certain Delivery types:

Access to manage and administer the course catalogue is configured through security profiles.
Both On the Job training and Independent delivery types can have course Tasks added. Course tasks can have attachments and URL links added on creation, and can also be configured to:

1. Allow users to add attachments
2. Allow users to add URL links
3. Allow users to add notes
4. Allow users to add a signature
5. Allow users to acknowledge task content

A Course Category can be set for each course for reporting/filtering purposes. A link between Position Categories and Course Categories can also be used to control the list of courses that an employee can select from when viewing the course catalogue.

Create a new training course for an existing curriculum

Instructor led

1. Create tasks (if tasks are required)
   a. Go to Course Tasks Catalogue
   b. Add Task
   c. Add link/attachment to task (required if using acknowledgement function) – 60mb limit
   d. Allow employees and managers to add attachments (optional)
   e. “Who can move to done” is actually “who must move to done”. Selecting both means both manager and employee need to move card to done before it is completely done
   f. Require signature (optional)
   g. Add acknowledgement on task (optional) – must have a link or attachment on task if selected.
   h. Save Task
2. Return to Course Catalogue
3. Create course
4. Enter Name (required) and description (optional)
5. Add link/attachment to task (optional) – 60mb limit
6. Select task(s) (optional)
7. Select equipment (optional)
8. Allow employees and managers to add attachments (optional)
9. Add course prerequisites (any other courses that must be completed before this one can be done, optional)
10. Set estimated duration (optional)
11. Set completion type (choose status unless there is a pass grade)
12. Set Approval required to YES (optional)
13. Set course to repeat (if it needs to be repeated after a certain length of time, when set duration passed then course will move back to ‘To Do’, optional)
14. Save course
15. Go to curriculum catalogue
16. Search course
17. Drag into curriculum

Webinar

1. Create course
2. Enter Name (required) and description (optional)
3. Select ‘Webinar’ as the Delivery type
4. Add link/attachment to task (optional) – 60mb limit
5. Allow employees and managers to add attachments (optional)
6. Add course prerequisites (any other courses that must be completed before this one can be done, optional)
7. Leave points as ‘0’
8. Set estimated duration (optional)
9. Set completion type (choose ‘Status’ unless there is a pass grade required)
10. Set ‘Approval required’ to YES (optional)
11. Set course to repeat (if it needs to be repeated after a certain length of time, when set duration passed then course will move back to ‘To Do’, optional)
12. Leave ‘add to aspirations backpack’ as No
13. Save course
14. Go to curriculum catalogue
15. Search course
16. Drag into curriculum
    Please note, a course session needs to be created for Webinar courses. Employees then enroll in a session to attend the Webinar.

Independent course

1. Create course
2. Enter Name (required) and description (optional)
3. Select ‘Independent’ as the Delivery type
4. Add link/attachment to task (required if using acknowledgement function) – 60mb limit
5. Allow employees and managers to add attachments (optional)
6. Add course prerequisites (any other courses that must be completed before this one can be done, optional)
7. Set points (leave as ‘0’ if no points apply)
8. Set completion type (choose status unless there is a pass grade)
9. Add acknowledgement on course (optional – must have link or attachment on course)
10. Leave ‘add to aspirations backpack’ as No
11. Set course to repeat (if it needs to be repeated after a certain length of time, when set duration passed then course will move back to ‘To Do’, optional)
12. Save course
13. Go to curriculum catalogue
14. Search course
15. Drag into the appropriate curriculum

On the job training

1. Create all course tasks
   a. Go to Course Tasks Catalogue
   b. Add Task
   c. Add link/attachment to task (required if using acknowledgement function) – 60mb limit
   d. Allow employees and managers to add attachments (optional)
   e. “Who can move to done” is actually “who must move to done”. Selecting both means both manager and employee need to move card to done before it is completely done
   f. Require signature (optional)
   g. Add acknowledgement on task (optional)
   h. Save Task
2. Return to Course Catalogue
3. Create course
4. Enter Name (required) and description (optional)
5. Select ‘On the Job’ as the Delivery type
6. Add link/attachment to task (optional – probably not required if course tasks have link) – 60mb limit
7. Select pre-created task(s)
8. Add course prerequisites (any other courses that must be completed before this one can be done, optional)
9. Set estimated duration (optional)
10. Set completion type (choose status unless there is a pass grade)
11. Set course to repeat (optional)
12. Save course
13. Go to curriculum catalogue
14. Search course
15. Drag into curriculum

eLearning

Please speak to your Fusion5 Consultant should you wish to add eLearning to your Upskilling application. Once this has been configured in your system by Fusion5, then the following steps apply.

1. Click Add Course
2. Enter the Course Name (required) and a Description (optional)
3. Select ‘eLearning’ as the delivery type
4. Click ‘Choose files’ to upload the elearning scorm file - NOTE: These will have to be scorm .zip files and can only be a max of 350 MBs
5. Add course prerequisites (any other courses that must be completed before this one can be done, optional)
6. Add points (optional)
7. Set estimated duration (optional)
8. Set Grade to ‘Best Attempt’
9. Set course to repeat (if it needs to be repeated after a certain length of time, when set duration passed then course will move back to ‘To Do’, optional)
10. Leave ‘add to aspirations backpack’ as No
11. Save course
12. Go to curriculum catalogue
13. Search course
14. Drag into curriculum

Edit an existing course

1. Go to the Course Catalogue
2. Search for the course and click on it
3. Edit the course
4. Save your changes

Delete an existing course

1. Courses should only be deleted if they have been created in error. Courses that are no longer valid can be made inactive instead
2. You can only delete courses that are not already linked to an employee (this might have changed)
3. To Delete:
   a. Go to course catalogue
   b. Search for the course and click on it
   c. Click the delete symbol at the bottom of the panel

Set up a list of equipment to select for Instructor Led courses

Instructor Led courses can have equipment listed that needs to be provided for each session:

1. Go to People
2. Select People Core Tables
3. Search for Equipment in the controls
4. Delete any equipment items (cards) that don’t apply
5. Add Card (top left) to add new equipment to the list
6. Save
7. The equipment table will now be available in the dropdown list when you setup a Instructor Led course