Who can benefit from this guide?
This guide is for payroll staff who manage employees with multiple employments and want to understand how to access and modify pay transactions in Pay Mode.
If you need access to the Multiple Employments feature, please speak to your system administrator or raise an iHelp through Infusion.
What you’ll find in this guide
Understanding Pay Mode with Multiple Employments
If an employee has multiple employments, their pay may be processed separately or consolidated, depending on how their employments are configured.
There are two main ways that multiple employments are configured:
The employee will receive separate payments, possibly in separate pay cycles, for each of their employments. The Pay Mode data will be unique for each employment.
The employee will receive a single payment per pay period that covers all of their employments. Their taxable earnings for each employment will be displayed as separate transactions in Pay Mode, while their tax-related transactions and net pay will be consolidated.
To access and modify transactions for each employment, you’ll need to switch between employee records to view each Pay Mode.
TIP
To get a better understanding of how multiple employments are configured, refer to Configuring Multiple Employments - Best practices and tips
Multiple employments with separate payments
This situation applies when the employee has been placed on separate payrolls, or if their payroll-related data—such as KiwiSaver, Superannuation, Tax Details, and Bank Details—varies between contracts. For example, they may be salaried in one role and a contractor in another, requiring the need for different tax details.
Imagine this scenario:
Andrew works 30 hours a week as a marketing specialist with an annual salary of $100,000. He then spends the rest of his time contracting as an event coordinator at $100 per hour for the same employer. His employer processes his marketing salary on their regular fortnightly pay cycle and his event coordination fees through their associated event management company on a monthly basis.
Refer to the screenshots below to see examples of his payslips.
On opening the employee’s Pay Mode, you’ll see the payroll transactions for one of their employments. For example, the screenshot below displays Andrew’s transactions for his salaried ‘Marketing Specialist’ role. Any transactions that need adding or modifying for this specific employment can be done here.
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To view the employee’s other Pay Mode(s), switch to their other employment(s) by selecting the associated employee record (as outlined in red below). In Andrew’s case, after switching to his ‘Event Coordinator’ Pay Mode, his pay reflects the payroll details for that contract role. You’ll need to add or modify transactions specific to this employment here.
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Multiple employments with consolidated payments
This situation applies when more than one employment is combined into a single payroll, and the employee’s payroll-related data—such as KiwiSaver, Superannuation, Tax Details, and Bank Details—remains consistent across both roles. For example, an employee may have different pay rates and work patterns for each employment, but the consolidated setup allows for easy payment without managing separate payroll records. However, you’ll still need to manage some employment-specific transactions within each Pay Mode.
Imagine this scenario:
Joy holds two positions within the same company: she’s a marketing coordinator for 20 hours a week with an annual salary of $50,000, and a graphic designer for another 20 hours a week with an annual salary of $60,000. Her pay is consolidated and processed on a fortnightly pay cycle.
Refer to the screenshots below to see examples of her payslips.
On opening the employee’s Pay Mode, you’ll notice some transactions, such as taxable earnings, are specific to the employment, while others, like tax-related transactions, are consolidated. In the example screenshot below, Joy’s Pay Mode displays her taxable earnings for her ‘Marketing Coordinator’ role (labelled as ‘PARTIAL’ to indicate that these are not her total taxable earnings), while other pay transactions, including net pay, are presented in a consolidated format. Any transactions that need adding or modifying for this specific employment can be done here.
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To view the employee’s other Pay Mode(s), switch to their other employment(s) by selecting the associated employee record (as outlined in red below). In Joy’s case, her transaction details are the same, except for her taxable earnings, which show only her ‘Graphic Designer’ earnings. Any transactions that need adding or modifying for this specific employment can be done here.
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If you wish to view a summary of the employee’s combined pay for their employments, select ‘View combined pay summary’.
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