Who can benefit from this guide?
This guide is for HR managers who are responsible for managing multiple employments. It covers how to add, edit, and delete employment streams in the Employment Manager.
If you need access to the Multiple Employments feature, please speak to your system administrator or raise an iHelp through Infusion.
What you’ll find in this guide
What are employment streams?
Employment streams can be added to employments in the Employment Manager. Each employment needs an employment stream connected to it. Essentially, the employment stream is the container that holds all the employee details. When you create a new employment stream, Jemini will create a copy of an employee record which you can access in the Employees application. The employment stream also acts as a placeholder occupancy record.
If you need help choosing the best configuration approach, refer to Configuring Multiple Employments - Best practices and tips.
Quick tips for managing employment streams
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To access employment streams, as shown in the screenshot above, open the Employment Manager then select the relevant employment. Make sure you select the card and not the Pencil Icon:
The Employment section indicates the employment you’ve selected.
The Employment Streams section shows Current, Forecast, and Historical employment streams.
An employment must have at least one employment stream.
The ‘Initial employment’ contains an ‘Initial employment stream’ by default. You can change the names if you wish, but you can’t delete them.
If you create a new employment, you’ll need to create the employment stream yourself.
You can add another employment stream using the Add a new employment stream button at the top left, which will open the ADD EMPLOYMENT STREAM panel.
If you select the Pencil Icon on the employment stream record, the EMPLOYMENT STREAM panel will open, which is where you can edit the employment stream name, start date, and end date. This is also where you can delete the employment stream. Note: deleting an employment stream is not the same as terminating an employment.
How to add an employment stream
TIP
If you’ve just created a secondary employment, the EMPLOYMENT STREAM panel will open automatically. Jump to step 5 in the instructions below.
Go to PEOPLE > EMPLOYEES.
Select an employee and open their Employment Manager. For more detailed instructions for this step, refer to How to navigate to the Employment Manager.
Select the employment record you need to add an employment stream to.
Remember to select the card and not the Pencil Icon.
The employment record will open to a new view that contains the employment streams.
Select Add new employment stream to open the ADD EMPLOYMENT STREAM panel.
Enter the NAME of the new employment stream.
We recommend giving the employment stream a name that clearly indicates which occupancy will be attached to it. This is because the employment stream will act as a placeholder occupancy record.
The name must also be unique—it can’t have the same name as other employment streams or employments.
Enter the START DATE of the new employment stream.
The start date defaults to today’s date.
(Optional) Enter the END DATE if known.
Select the Green Tick Button to save and close the panel.
How to edit an employment stream
You can change the name, start date, and end date of an employment stream.
Go to PEOPLE > EMPLOYEES.
Select an employee and open their Employment Manager. For more detailed instructions for this step, refer to How to navigate to the Employment Manager.
Select the employment record that contains the employment stream you need to edit.
Remember to select the card and not the Pencil Icon.
The employment record will open to a new view that contains the employment streams.
On the employment stream record, select the Edit icon to open the EMPLOYMENT STREAM panel.
Make any necessary changes to the NAME, START DATE and END DATE.
If you’re editing an ‘Initial employment stream’, we suggest changing the name to something that describes the employee’s occupancy. This is because the employment stream acts as a placeholder occupancy record.
Select the Green Tick Button to save and close the panel.
How to delete an employment stream
If you’ve created an employment stream in error, you can simply delete it. Note, you can’t delete an employment stream if the employee has already been paid through this record.
Go to PEOPLE > EMPLOYEES.
Select an employee and open their Employment Manager. For more detailed instructions for this step, refer to How to navigate to the Employment Manager.
Select the employment record that contains the employment stream you need to delete.
Remember to select the card and not the Pencil Icon.
The employment record will open to a new view that contains the employment streams.Select the Edit icon on the employment stream record to open the EMPLOYMENT STREAM panel.
Select the Delete Button.
Select Go ahead when the confirmation message appears, or select Go back if you’ve changed your mind.
